At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

At Medtronic we are working to improve how healthcare addresses the needs of more people, in more ways and in more places around the world. As one company, we can accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team!

For our Cardiovascular business in Portugal, we are looking for a highly organized, team-oriented, and dynamic Administrative Assistant. Reporting to the Portuguese CAS (Cardiac Ablation Solutions) Supervisor, you will support all administrative and operational tasks for the Portugal Cardiovascular businesses and their leaders. You will be in charge of prioritizing emails and calls, setting meeting and preparing all the documents, coordinating travel, managing calendars, and ensuring timely information flow. You will act as the contact point among executives, employees, clients, and external partners, and handle business operations tasks. This is a hybrid position, based in our offices in Lisbon.

Responsibilities may include the following and other duties may be assigned:

• Support Cardiovascular team with the documentation and offers submission, help with the new team members onboarding, congress preparation and organization
• Organise the customer-related events (meetings, trainings, boards, etc.) using ONIT/eCats
• Record the Healthcare professional (HCP) activities in the Legal & Compliance tool (eCATS) (contracts set-up, event creation, payment, etc)
• Be the point of contact with Legal and Compliance department and the Event Learning Management team
• Organise the internal/external meetings and trainings, manage the on-site logistics, if needed, and the organization of video o teleconferences
• Manage the finance support with the purchase Requests/Orders creation, monthly accruals, recharges
• Follow-up of the payment and the troubleshooting, the budget tracking and the vendor profile maintenance

Required Knowledge and Experience:

• Minimum High School degree business or equivalent
• Experience in a similar position
• Strong computer skills (Word, Excel, PowerPoint, Outlook, SAP)
• Perfectly fluent in English and Portuguese
• Commitment and accountability, detail oriented, positive attitude
• Proven track record to manage multiple tasks and react adequately to changing priorities and last-minute changes
• Passionate and interested in learning and developing new skills

Knowledge of eCATS, ONIT, Cvent and/or Vendavo, experience as a personal assistant or event manager and/or experience in contract management will be a plus. Spanish will be appreciated

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here