At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

We are looking for a highly organized and proactive Business Support Coordinator to provide comprehensive administrative and operational support up to 4 Directors / Country Leaders.

Your role is critical in ensuring the smooth operation of the directors’ daily activities and will involve coordinating various, complex, and diverse administrative tasks.
You will be working in a dynamic international environment.

Responsibilities may include the following and other duties may be assigned:

• Providing comprehensive and high-level administrative and operational support to the Director / Country Leader including managing meeting schedule, preparation of communication, assist in coordinating and organizing events and meetings, Arranging travel arrangements, itineraries and accommodations for the Director / Country Leader and submitting expenses
• Organize and attend meetings including but not limited to overall arrangement and scheduling of meetings, preparing agenda, catering menus, room and equipment set up. Liaising with vendor creation team and raising payment requisitions for third party suppliers, customers for Director’s related purchases
• Coordinating the contract signing process ensuring all necessary approvals are obtained before giving for a signature. Organizing and storing paperwork, documents, computer-based information and handling confidential information with discretion and professionalism
• Ensuring that all actions, communications, and decisions in Business Support align with company policies and procedures . Act as gatekeepers for all company policies and procedures to ensure director and direct teams are always acting in the most compliant manner
• Uses superior problem-solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information. Deal with incoming post addressed to the Director alongside impeccable upkeep and maintenance of both hard copy and soft copy files relating to the office
• Budget monitoring, analyze and signal anomalies and expenses management. Maintain and record personal records and documents to include but not limited to visa applications, travel document preparation etc.
• Flexibility and ability to work with varying time zones when scheduling meetings and calls. Working closely with other Business Support Coordinators across the region and collaborating on projects / mentoring / trainings as and when required. Buddy system

Required Knowledge and Experience:

• Fluent English & Russian language written and verbal knowledge . Excellent verbal and written communication skills
• University degree (preferred Administration, Business management or similar)
• Excellent organizational and time management skills: attention to detail, ability to prioritize tasks effectively
• Expert knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint, Teams, SharePoint), Outlook (Calendar management)
• Positive contribution and pro-active approach to new and changing situations. Well-developed organizational skills & attention to details
• Ability to work in a team to achieve company goals. Confident in dealing with senior level staff and ability to communicate in a professional manner
• 5 years’ Work experience in administration in a dynamic work environment
• The ability to work on own initiative and adhere to tight deadlines. An understanding of confidentiality issues and the use of discretion. Honest and reliable

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here