Job Description

HH IT Lead Associate, Administrative Services

Are you passionate about making a lasting impact in the world of healthcare? Do you thrive in an environment that merges innovation with compassion? If so, we at our Company invite you to join our Digital and IT team, where we are revolutionizing the way we understand and serve our patients. As the Lead Associate for Human Health IT (HH IT), you will play a crucial role in supporting our Vice President, HH IT. Your role will involve ensuring all administrative duties are carried out with precision, efficiency, and a commitment to excellence. This role presents a unique opportunity to collaborate across various IT and Human Health functions, while assisting our organization in pioneering new methods of communication, assessment, and engagement with our customers and patients through cutting-edge digital channels and technologies.

Your Core Responsibilities

• You will manage and prioritize correspondence, acting as the primary point of contact between the VP and others

• Arrange travel, including intricate, multi-leg, and international journeys

• Provide administrative support, such as crafting and editing e-mails, drafting memos, and preparing communications on the executive's behalf

• Maintain comprehensive and accurate records, demonstrating your exceptional attention to detail

• Conduct minor accounting tasks, including submitting expense reports, showcasing your financial acuity

• Organize meetings, including scheduling, sending reminders, and coordinating catering when necessary

• Manage the executive's calendar, prioritizing the most sensitive matters and ensuring efficient time management

• You will have the opportunity to coordinate and execute multiple tasks while understanding the principles and technical skills related to your assignments

• Develop various work assignments requiring independent judgment, creativity, and problem-solving skills

• Support the utilization of Team Sites, Sync communities, and our company databases

• Communicate effectively with our company executives and internal/external clients both on-site and remotely, fostering collaborative workflow

• You may get the chance to coordinate special projects within the division/area

• Prioritize work and perform tasks for review with minimal supervision

• Aiding with coordination of activities for other administrative assistants across the organization

Who You Are

You are ready if you have:

• High School Diploma

• Minimum of (8) years Administrative Assistant experience

• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.) and operation of other peripheral devices

• SAP experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel

• Demonstrated experience with processing of Visas/Passports.

• Advanced secretarial/clerical abilities with a proven track record of high performance

• Demonstrated ability as a strong performer in current and past positions

• Ability to handle and prioritize a large number of simultaneous assignments

• Experience with event planning and coordination

• Extraordinary attention to detail

• Exceptional communication and interpersonal skills

• Experience with financial and budget tasks

• Strong organizational skills and ability to multitask

• Proactive, self-directed, with strong decision-making abilities

Preferred qualifications:

• Advanced education (Associate’s or Bachelor’s degree) or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

MSJR

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

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U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

09/13/2024

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Job Posting End Date:09/13/2024

A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R311083