Job Description

The Senior Administrative Associate is responsible for providing comprehensive administrative support and office management for the Associate Vice President and 4 Executive Directors within Global Market Access. The incumbent is responsible for exercising professional judgment in the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office; managing calendars by arranging meetings and logistics, including accurate domestic and international travel support; managing expenses in a timely manner, and generating correspondence. The incumbent will also provide ad-hoc support to Directors, and Associate Directors with GMAx as assigned, acting as a central point of contact. Being a self-starter who can proactively manage priorities and independently resolves scheduling conflicts is a key dimension of the position. To execute these responsibilities, the incumbent must partner with many internal and external stakeholders, including the ability to integrate effectively and quickly with the other members of Support Staff. The ability to adjust to constant/changing situations and the ability to manage relationships with others is essential. Demonstrated experience in the logistical planning and execution of meetings, including verbal and written communication, and proactive management of meetings are critical to this role. Teamwork, attention to detail, flexibility and communication are crucial requirements to this position.

The primary activities include and are not limited to the following:

• General Secretarial/Clerical duties constitute approximately 15% of job responsibilities

• Manages complex Travel & Expenses for assigned Executive Directors

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments

• Coordinates internal and external events for assigned Executive Directors.

• Work priorities and activities are reviewed with little supervision

• Produces/completes various work assignments requiring analytical ability, independent judgment, creativity and problem-solving skills

• Schedules complex, multi-leg and international travel

• Supports the use of GMAx Team Sites and team distribution lists

• Communication Skills must be at a level to effectively interact with our company's executives and internal/external client both on-site and remotely to maintain workflow

• In addition to supporting the assigned Executive Directors within GMAx, this candidate will also support additional Directors and Associate Directors as assigned. This candidate will back-up other assistants within GMAx as needed.

Education Minimum Requirement:

• Required: High School Diploma

• Preferred: Advance education or certification such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills:

• Minimum of (8) years of Administrative Assistant experience

• Advance computer skills using MS Outlook, WORD, EXCEL, Power Point and operations of other our company's internal systems

• Demonstrated experience scheduling coordinating complex, multi-leg domestic and international travel

• SAP experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms, as well as report within SAP

• Ability to handle and prioritize a large number of simultaneous assignments

• Extraordinary attention to detail

• Outstanding communication and people skills

Preferred Experience and Skills:

• Administrative experience supporting Executive Directors/Executives.

• Notary Public license (assistance will be provided in obtaining license if candidate does not already possess one).

• Budget/Finance Management experience.

• Event Planning/Coordination experience.

• Management of company Procurement Card.

#MSJR

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

1st - Day

Valid Driving License:

No

Hazardous Material(s):

No

Required Skills:

Adaptability, Adaptability, Clerical Skills, Communication, Data Entry, Document Management, Event Planning, File Management, Financial Budgeting, Global Market, Intrapersonal Communication, Management Process, Market Access, Microsoft Office, Microsoft Word, Office Applications, Office Equipment, Pharmaceutical Management, Process Improvements, Project Human Resource Management, Project Management, Purchasing Management, SAP Business Analytics, Scheduling, Software Proficiency {+ 5 more}

Preferred Skills:

Job Posting End Date:

06/14/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R352495