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Executive Business Administrator



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Sales & Business Development
Mountain View, CA, USA
Posted on Monday, February 12, 2024
If you thrive in a fast-paced and dynamic work environment and are passionate about your role as a business support professional – we’d like to learn more about you. Office Product Group (OPG) Create Team is seeking an experienced Executive Business Administrator supporting our Corporate Vice President (CVP).

In this role, you will manage a high and time sensitive workload, work independently, deal with ambiguity and support making managers and organizations great.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.


  • Provide complex administrative support for the CVP, including calendar management with attention to detail, accuracy, and timeliness
  • Rhythm of Business (ROB) Creates, builds, and manages annual rhythm of business (ROB) with executive leader(s) and Chief of Staff. Prepares team for ROB cadence and helps to manage workloads across multiple ROBs/orchestration across multiple ROBs.
  • Effectively lead and support the business administrators within the Create organization.
  • Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries.
  • Process expense reports in a timely manner, as well as interim approve their Directs’ expense reports.
  • Manage end-to-end logistics for CVP’s team meetings and offsites, which include meeting logistics (booking space and catering), and material preparation.
  • Work closely and collaboratively with the other business administrators within OPG and across Microsoft.
  • Develop a deep knowledge of the overall business group strategy, as well as company policy, and act as an information resource to the business group.
  • Anticipate and remove administrative roadblocks and make timely decisions across the business group.
  • Budget management, including creating Purchase Orders, and tracking spend in partnership with the Chief of Staff
  • Maintain organizational charts, team aliases, other administrative projects as assigned.
  • Procurement of goods and services using internal tools (MyOrder and Employee Device Management tool)
  • Balance multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable.
  • Additional Team projects as needed.
  • Space Management and Planning.
  • Work on-site in the Mountain View office 3-4 days a week.
  • Embody our culture and values


Required/Minimum Qualifications

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
  • 5+ years experience providing direct administrative support to a people manager.
  • Proficient in Microsoft Office Suite products including PowerPoint and Excel.

Additional Or Preferred Qualifications

  • 2+ years experience serving as mentor to others.
  • Project management and office management skills including budget management, calendaring and understanding of the business to help the decision-making process.
  • Maintain confidentiality of highly sensitive material and information with discretion and professionalism.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $27.40 - $46.49 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $37.84 - $52.98 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

This job is no longer accepting applications

See open jobs at Microsoft.