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Executive Business Administrator

Microsoft

Microsoft

This job is no longer accepting applications

See open jobs at Microsoft.
Sales & Business Development
Redmond, WA, USA
Posted on Monday, February 12, 2024
Security is critical for our increasingly digital world. As digital transformation accelerates, our mission to empower every person on the planet by building a safer world has never been more important.

We are looking for an experienced Executive Business Administrator who is ready for a dynamic role in a fun, fast-paced and energetic team. Do you thrive on complex planning and have an eye for details? A fantastic opportunity awaits a highly organized, driven, and collaborative professional.

The Security Marketing team seeks an experienced Executive Business Administrator to support the Vice President of end-to-end Product Marketing and Go-to-Market. The successful candidate can effectively manage a demanding workload under time constraints with a calm, confident and positive attitude, can work independently, deal with ambiguity, and expects to deliver while acting as a representative of the executive they support.

Excellent communications skills; be comfortable with the ability to prioritize effectively, and handle multiple time-critical tasks simultaneously. This role requires complex calendaring skills, operational excellence, and an effective use of data and business systems.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Responsibilities

  • Complex executive calendar management, travel, and strategic time prioritization, executive preparation in advance of internal and external meetings
  • Time-zone prioritized work schedule allowing for periodic evening and weekend calendar checks for changes, as well as remotely supporting the Vice President when traveling
  • End-to-end management of complex domestic and international travel planning, including proactive adjustments to drive efficiencies
  • Partner with Business Management to effectively support organizational cadence including employee engagement opportunities, organizational culture development, Rhythm of the Business (ROB), team morale, leadership meetings, All-Hands meetings, etc
  • Thorough understanding of the team budget, including auditing and completing purchase orders and expenses, completion of executive’s expense reports
  • Oversee execution of full hiring cycle including PCN management, REQ execution and tracking
  • Space management, alias management, processing and approving expense reports; new hire onboarding & procurement of goods and services

Qualifications

Required/Minimum Qualifications

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
  • Experience with Microsoft productivity software tools including Outlook, all office suite programs, SharePoint, One Note, Teams, etc
  • Experience managing business support, or customer service experience in an environment with an emphasis on managing multiple projects & programs with successful outcomes
  • Experience supporting & collaborating with executive leaders & upper-level management in a fast-paced and complex environment

Preferred Qualifications

  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
    • OR equivalent experience
  • 2+ years experience serving as mentor to others
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
  • Experience with Microsoft productivity software such as Employee Central, MS Expense, My Order, etc
  • Ability to collaborate effectively with partner orgs and teams
  • Proficient cross-team collaboration and organizational skills
  • Planning, organizational, time management and problem-solving skills
  • Ability to react with appropriate urgency to situations and requests
Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $27.40 - $46.49 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $37.84 - $52.98 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

This job is no longer accepting applications

See open jobs at Microsoft.