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CEMA/France Executive Assistant

Microsoft

Microsoft

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Administration
Issy-les-Moulineaux, France
Posted on Monday, February 12, 2024
We are looking for an experienced Executive Assistant to support the CEMA (Central Europe Middle East & Africa) & France HR Directors.

This position based in Issy-les-Moulineaux, will provide executive level support to the CEMA and France HR Directors and work closely with their teams and key stakeholders to support the strategy of the wider business.

The ideal candidate is proactive, trustworthy, and has strong business acumen, attention to detail, as well as the ability to prioritize their workload.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

  • Provides strategic calendar management (e.g., high profile, high risk, large-scale impact) based on deep knowledge of business and executive needs, while upholding the highest degree of integrity and maintaining confidentiality.
  • Uses discretion to make independent decisions to prioritize critical meetings and urgent escalations, while balancing the overall rhythm of business (ROB).
  • Proactively adapts to shifting priorities while representing senior leader and sets an example for less experienced colleagues in making judgment calls and prioritizing competing demands.
  • Manages events and provides strategic oversight into event vision and outcomes, while maintaining fiscal responsibility and demonstrating executive presence.
  • Serves as a liaison between executives and teams and continues to build and leverage network across organizations to enable their team and leader's work.
  • Oversees HR expense management across CEMA and France.
  • Partners with finance at a high level on all aspects of HR budgets, headcount, and policies, including assisting with annual budget planning by consolidating team requests and prioritizing funding.
  • Creates, builds, and manages annual rhythm of business (ROB) with leaders and Business Managers, including fiscal-year calendar and executive meeting schedule.
  • Prepares team for ROB cadence and helps to manage workloads across multiple ROBs/orchestration across multiple ROBs.
  • Coordinate travel arrangements (e.g., accommodation, transportation, security) for HR Directors. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity.
  • Manages and oversees all travel logistics and creates guidelines for visits to ensure the leader is prepared.
  • Manages complex ambiguity in challenging situations.
  • Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations.

Qualifications

Required/Minimum Qualifications

  • Extensive Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
  • English & French languages fluency.
  • Experienced making effective use of cross company resources through team working and networking.

Preferred Qualifications

  • A degree-qualified (or equivalent) candidate in business studies, administration or communications.
  • Excellent interpersonal skills, diplomacy, and ability to handle conflict and ambiguity well.
  • Demonstrated communication skills, both written and verbal.
  • Excellent planning and organizational skills.
  • Growth mindset and good work standards.

This role requires on site presence ~3 days/week.

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

This job is no longer accepting applications

See open jobs at Microsoft.