Business Administrator

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Date posted

Dec 13, 2024

Job number

1793140

Work site

Up to 50% work from home

Travel

0-25 %

Role type

Individual Contributor

Profession

Administration

Discipline

Business Support

Employment type

Full-Time

Microsoft is a company where passionate innovators come to collaborate, envision what can be and take their careers further. This is a world of more possibilities, more innovation, more openness, and the sky is the limit thinking in a cloud-enabled world.

If you have initiative, drive, and are looking to be part of a fun and energetic team, this job is for you!

The AI Platform Org in C+AI is looking for an experienced and energetic Business Administrator to be responsible for providing excellent administrative and project support.

Candidates should have excellent organizational, interpersonal and communication skills along with the ability to work independently and professionally with all levels in the organization. You should be resourceful and able to deal with ambiguity, possess solid project management and problem-solving skills, be able to work effectively under pressure and within short time constraints, prioritize while multi-tasking, and be flexible in the performance of the job responsibilities.

We do not just value differences or different perspectives. We seek them out and invite them in so we can tap into the collective power of everyone in the company. As a result, our customers are better served.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Required/Minimum Qualifications

• 2+ years Administrative, Business Support, and/or customer service experience
• Proficiency in Microsoft Outlook, Excel, Word
• Calendaring experience

Preferred/Additional Qualifications

• Experience in iCIMS, EC, MyExpense, MyOrder, HR Insight, and MS Space preferred
• Verbal and written communication skills to support working with team members in various locations.
• Detail-oriented with problem-solving and troubleshooting skills.
• Cross-team collaboration skills.
• Ability to be flexible and work quickly and efficiently in a fast-paced environment.
• Ability to react with appropriate urgency to situations and requests.
• Be able to maintain confidentiality and use discretion and judgment at all times.
• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.
• Ability to lift and move standard office equipment (i.e. computers and peripherals)

Key responsibilities include (but not limited to):

• Team support for two Vice President's
• Partnering and cross-collaborating with AI Platform Administrative team as well as many parts of the C+AI organization. Partnering with HR, Staffing, and Finance as well as facilities for space management.
• Managing headcount, tracking open positions, creating requisitions, onboarding new hires, and keeping up to date with Headcount related tools. Maintaining distribution lists. Managing space allocation, anticipating possible compression issues, scheduling individual moves, and assisting with group moves for team members.
• Purchasing equipment for new hires and refreshes. Track assets, cost centers, PC Recycled assets, and equipment transfers.
• Reviewing operating budget and spend, identifying near-overages and issues. Partnering with Finance to ensure no reporting discrepancies. Acting as final approver on all team expense reports, ensuring coding accuracy.
• Organizing and planning off-sites and morale events at the team level. Cross-collaborating, planning, and providing support for org-wide events including Town Hall Meetings, org morale events, and other events as needed.
• Understand the rhythm of the business (ROB) and ship cycles in order to most effectively plan events and meetings, anticipate spend, and provide support based on the business needs at the time.
• Embody our culture and values.