Investment Management Administrative Assistant

Dublin

About Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. We can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

About The Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Dublin office. MSIM Fund Management (Ireland) Limited was established in Ireland in 2018 as a UCITS Management Company and Alternative Investment Fund Manager. The position involves diary management and travel planning and management for a for senior management team, requiring a strong ability to multitask and work under pressure. The successful candidate will provide vital support to Senior management team daily operations and ensure the smooth execution of various administrative tasks and travel arrangements. This is an excellent opportunity for someone with a passion for travel, exceptional organizational skills, and a keen eye for detail.

What will you be doing?

- Managing calendars, scheduling appointments, and handling meeting logistics for senior executives

- Coordinating and managing all aspects of international travel arrangements, including flights, accommodations, visas, transportation, itinerary planning for executives and team members

- Preparation and processing of expense reports

- Ensuring compliance with company policies and procedures related to travel, including expense reporting and travel approval processes

- Handling general administrative duties, such as answering phone calls, responding to emails, preparing/maintaining materials

- Collaborating with various departments to schedule and coordinate virtual and on-site meetings, conferences, and events, both domestically and internationally

- Meeting management, preparing agendas, collating information from stakeholders, minute taking and following up on actions

- Assisting with the preparation of presentation materials, reports and other documents as required

- Maintaining and organizing confidential files and records, ensuring efficient and securing access to information

- Processing and monitoring of business invoices

- Conducting research and providing support for special projects, as assigned

What we’re looking for:

- Previous relevant professional experience from a similar role gained with financial services, ideally within Investment Management. Paralegal or Company secretarial experience would be beneficial

- Exceptional communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels, internally and externally

- Strong organizational skills and the ability to prioritize tasks effectively, while maintaining attention to detail

- Proficiency in travel management systems and tools, as well as proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)

- Excellent problem-solving skills and the ability to think critically and make decisions independently

- Flexibility and adaptability to handle changing priorities and work in a fast-paced environment

- Ability to maintain confidentiality and handle sensitive information with integrity

- Must be able to work both independently and as a team, and adapt to various needs of executives and team members

- Educated to Leaving Certificate or equivalent.

Please submit your CV along with a cover letter highlighting your relevant experience and interest in the position. Only shortlisted candidates will be contacted for further assessment.

Flexible work statement:

Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Equal opportunities statement:

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.