Accounts Payable Specialist

About R/GA

R/GA is a global digital innovation agency specializing in digital product development, brand transformation, media, and communications for major companies. We are on a mission to help companies grow by enabling them to change, across their business, the experience they offer and the campaigns that take them to market.

Our work tends to be a fusion of what we call Stories and Systems: the narrative and the design, technology and the interface working together. R/GA is a brand but it's also a collective of atypical outsiders and misfits who drive everything we do through bold creativity and bright, strategic thinking.

About the role

Our Finance team helps oversee our financial affairs worldwide to ensure the continued growth of our capabilities and talent. They weigh every finance decision, no matter how big or small, to determine how it will affect the business, making them a key piece of RGA’s operations and evolution.

We are looking for a skilled Accounts Payable Specialist to be responsible of the following:

• Vendor Management:
  • Initiate Vendor Setups and manage vendor relationships, which include but are not limited to:
    • Vendor Onboarding – collecting and verifying necessary documentation from new vendors.
    • Compliance – ensuring that all vendor setups comply with internal policies and external regulations.
    • Record keeping & Workflow analysis – maintaining organized records of all vendor-related documentation and communications as well as analyzing and improving the vendor setup process to enhance efficiency and reduce errors.
  • Invoice Processing:
    • Receive, review and verify invoices for accuracy and completeness.
    • Code and enter invoices into the accounting system.
    • Match invoices to purchase orders.
    • Review and assist accountants with Travel & Entertainment Expense Reports.
  • Payment Processing:
    • Prepare and process electronic transfers and payments.
    • Schedule and prepare check runs.
    • Ensure all payments are made in accordance with company policies and procedures.
    • Assist with local tax withholdings on payments with the support of tax advisors.

• Reconciliation and Reporting:
  • Reconcile accounts payable transactions.
  • Assist in month-end closing by preparing account reconciliations and journal entries.
  • Generate and analyze accounts payable reports to identify trends and areas for improvement.
  • Assist with Bank reconciliations.

The Ideal candidate

• Bachelor’s Degree in Accounting/Finance/Business Administration or equivalent education and experience preferred.
• Proficient in English (Written & Verbal) is a must.
• Basic understanding of Accounting.
• Is proficient in both Microsoft Word and Excel and Google Workspace (Docs, Sheets, Slides).
• Is a self-motivated individual who collaborates well with others.
• Is proactive and able to work with urgent deadlines, flexible priorities and manage multiple high-priority assignments.
• Has experience working in a fast paced, high volume environment.
• Has excellent written and oral communication skills, able to communicate effectively with all levels within the organization.
• Has a desire for continuous learning and ongoing educational opportunities to update job knowledge.

Diversity

No matter who you are, where you are from, who you love, follow in faith, disability (or superpower), status, ethnicity or the gender you identify with (please do tell us your pronouns), you are welcome at R/GA. If you have any requests or requirements to support you throughout any interview process, please let us know.