The Role

This is a full-time role based in our Luxembourg office. As Corporate Secretary Associate, you will be an integral part of the Luxembourg Team which is responsible for the ongoing oversight of the Luxembourg entities holding and financing investments across multiple strategies and jurisdictions.

Core Responsibilities

• Plan and coordinate the Board meeting process from A to Z following best corporate governance practices
• Attend, manage and document Board meetings covering investment decisions, cash repatriations and approval of accounts throughout Sixth Street’s various platforms
• Review, prepare and present information during quarterly board meetings
• Draft accurate and complete board meeting minutes and ensure timely delivery of final minutes.
• Follow up on any action items arising from board meetings
• Ensure timely preparation of PoA’s, board and shareholder resolutions, etc.
• Support European investment origination activities, including deal closings and investment team support
• Manage the entire lifecycle of an entity, including, but not limited to, incorporations, dissolutions, AGMs, EGMs and any ad hoc company secretarial items such as changes to share capital and directors.
• Ensure accuracy, completeness and real-time maintenance of all corporate records/files (physical and electronic versions) and entity management in master databases, including coordination with other offices and third parties.
• Assist with KYC/AML processes as and when necessary
• Manage accounts payable process with third party vendors and central accounts payable processing, assist the bank transfer and cash management process,
• Ensuring that the documentary support is prepared on a timely basis
• Understand the underlying investment structures and deals
• Assist with the entity audit process
• Monitor entity compliance across portfolio including statutory and regulatory filing requirements, including annual accounts and other corporate filings
• Oversee third party vendors and ensure high-quality deliverables.
• Develop/Maintain task tracking systems to ensure timely completion of tasks
• Ensure that all documents are properly executed in accordance with Sixth Street’s execution procedures and thereafter stored.
• Proactively develop and maintain efficient internal controls and business processes
• Participate in ad-hoc special projects

What We Value

• 5 years’ experience in Luxembourg in Corporate Secretarial functions ideally in (a combination of) service providers or asset management firms
• Strong knowledge of Luxembourg corporate and fund regulations
• Strong verbal and written communication abilities
• Highly motivated, entrepreneurial, and team-oriented candidates with strong problem-solving skills
• High Trust and Integrity
• Strategic / Entrepreneurial Mindset
• Strong combination of organizational and interpersonal/communication skills
• Self-starter, by adopting a proactive approach
• Strong attention to detail and quality
• Ability to multi-task and maintain composure in a high-volume environment
• Strong sense of urgency; ability to execute quickly and efficiently with strong attention to detail
• Structured problem solver able to synthesize sophisticated information from a variety of sources into implementable recommendations and solutions
• Ability to collaborate effectively across multiple teams
• Proficiency in board management tools (Diligent, Board Intelligence, Docify) would be an advantage but not required
• Strong prioritization and project management skills
• Comfort working in a high growth, iterative environment

Required/preferred

• Fluency in English required, French/German would be an asset
• ICSA qualifications (ongoing) would be an advantage but not required

About Sixth Street

Founded in 2009, Sixth Street is a leading global investment firm dedicated to developing themes and offering solutions to companies across all stages of growth.

Our firm is designed for cross-platform collaboration at scale: we build businesses, invest for growth, acquire assets, provide direct financing, identify value in public markets, purchase royalty streams, and regularly develop first-of-their-kind structures to meet the strategic objectives of management teams.

We do all this globally and as one unified team of investment and control-side professionals working on behalf of our institutional investors and their beneficiaries around the world.

We believe adhering to our core values is a competitive advantage. Everyone on our team contributes their perspectives and expertise to help us solve complex challenges and get to the right answer. At Sixth Street, the best idea wins.

For more information, visit the Sixth Street Careers site or follow us on LinkedIn.