Administrative Assistant/Receptionist - ( 2400036G )

Description

Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently—as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic cycle, we are delivering sustainable solutions to make sure water is where it should be and available when needed. Our experts guide our work with scientific rigor, an innovative spirit, and a vision for growth. Every day, we help communities improve, reuse, and protect this precious resource for future generations. By 2025 we’re hiring 2,000 people (like you) to join our team. Grow with us, H2O+U.

Your Opportunity

We are currently seeking a Receptionist/ Administrative Assistant to manage the reception desk in our Toledo, Ohio office. An integral member of the Administrative Team, this position performs various support services for the office, colleagues, and project teams that can range from day to day. The successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, and have confidence in dealing with a wide range of internal and external clients.

Your Key Responsibilities

• You're the front facing answer phones and greet guests

• You perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events.

• You perform ongoing project documentation organization such as electronic folders, subconsultant contracts, project invoicing, progress reports, and scheduling

• You perform project functions such as format and grammar reviews of reports and deliverables using Microsoft Office ® software

• You assist with event planning and preparation.

• You maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)

• You order office supplies and maintain supply inventory

• You review and submit invoices for payment to Accounts Payable

• You conduct monthly Health and Safety checks on equipment such as AED, fire extinguisher, and first aid kits

• You assist with printing and laminating

• You order business cards and promotional materials

• You ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs

• You format internal and external memos, letters, correspondence, and reports

• You support HR and the onboarding process

• You keep kitchen supplies stocked

• You perform other administrative duties as requested

Qualifications

Your Capabilities and Credentials

• Detailed oriented and organizational skills

• Strong written and verbal communication skills

• Ability to provide follow up in a timely manner and prioritize multiple tasks with keen attention to detail

• Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels

• Possess intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint

• Skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams and Adobe

Education and Experience

• Minimum of High School Diploma or equivalent

• Minimum of two (2) years’ experience working in a professional office environment

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Ohio-Toledo

Organization : BC-1734 Water-US North Central

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Aug 21, 2024, 11:27:52 AM

Req ID: 2400036G

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans