Executive Assistant - ( 24000379 )

Description

Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently—as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic cycle, we are delivering sustainable solutions to make sure water is where it should be and available when needed. Our experts guide our work with scientific rigor, an innovative spirit, and a vision for growth. Every day, we help communities improve, reuse, and protect this precious resource for future generations. By 2025 we’re hiring 2,000 people (like you) to join our team. Grow with us, H2O+U.

Your Opportunity

We are looking for an experienced Executive Assistant to provide administrative support to leadership at DC Water and Stantec. The selected candidate will further support a large, diverse team of professional staff in an exciting, fast-paced environment dedicated to providing high quality water services in a safe, environmentally friendly, and efficient manner. This position will be located full-time, on-site at DC Water, 5000 Overlook Ave SW, Washington, DC 20032 during regular business hours

Your Key Responsibilities

• Provides administrative support by managing schedules and calendars.

• Prepares correspondence including reports and presentations.

• Arranges meetings, prepares and distributes agenda items, takes meeting minutes and tracks minutes for follow up times.

• Coordinates logistics for any events and meetings, including food ordering, space planning and coordination with Security as needed for visitors, etc.

• Maintains office equipment, coordinating with DC Water support staff and vendors/suppliers as required

• Supports, coordinates and helps implement safe workplace practices

• Supports, coordinates and collaborates on special projects.

• Reviews, evaluates and distributes priority correspondence.

• Creates, collects, stores, organizes, tracks and distributes documents.

• Coordinates new hire onboarding activities.

• Responsible for SharePoint organization and upkeep.

• Completes expense reports, timekeeping updates and other related administrative functions.

• Performs other administrative duties of a similar nature and level as assigned to assure program functions run smoothly.

Qualifications

Your Capabilities and Credentials

• Excellent written, verbal and interpersonal communication skills.

• Demonstrates strong technical editing skills.

• Experience supporting operations in a professional services firm is preferred.

• Strong multi-tasking skills with the ability to prioritize, organize multiple concurrent assignments and meet deadlines.

• Ability to work effectively under pressure in a fast-paced environment.

• Customer service oriented.

• Ability to maintain discretion and confidentiality at all times.

• Strong knowledge of office procedures and practices.

• Resourceful and flexible. Willing and able to take initiative when needed.

• Excellent analytical and problem-solving skills.

• Advanced knowledge in MS Office Suite (Excel, PowerPoint, Word, etc.).

• Familiarity with Microsoft Access is preferred.

• Familiarity with Power BI is preferred.

• Experience with SharePoint is preferred.

Education and Experience

• Degree/diploma/certificate or equivalent in related field; or equivalent combination of education and experience.

• Minimum of 5 years of relevant work experience.

Overqualified? Underqualified? We have multiple openings – we welcome your application.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. At Stantec, we live our corporate values every day.

• Stantec was ranked the 5th most sustainable company in the world and the 1st in North America by Corporate Knights for our 2020 performance.

• In February 2021, Stantec announced a pledge to be carbon neutral for 2022 and achieve operational net-zero by 2030.

• Stantec is the only engineering design firm that has been rated a Climate Leader with an A- score by CDP for the last three years. Stantec has been named by Forbes as one of the World’s Best Employers and America’s Best Employers for Women.

• Additionally, the American Indian Science and Engineering Society selected Stantec as one of the Top 50 workplaces for Indigenous STEM professionals

Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• $28.37 Per Hour - $39.71 Per Hour Min/Max Pay Range for postings located in WA and DC

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-District Of Columbia-Washington

Organization : BC-1951 Water-US Northeast

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : Aug 27, 2024, 12:49:07 PM

Req ID: 24000379

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans