Assistant Project Manager - ( 240003BB )

Description

Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with top environmental talents on work that’s critical to our clients and the communities they support. Join a team that has the environment down to a science.

Your Opportunity

We are currently looking to add an Assistant Project Manager to support our Water group in our Charlotte, NC office location.

The successful candidate will be a proactive, self-starter with exceptional written and verbal communication skills. Organization, time management, attention to detail and accuracy are essential to this role. This position will function within a matrix management organization, and candidate must be able to take on various project work from multiple sources, prioritize accordingly, and communicate workload to direct manager.

Your Key Responsibilities

• Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.

• Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development.

• Review project contracts to pull pertinent project information for invoicing, insurance requirements and confidentiality, and coordinate with project team to ensure they are aware of terms.

• Provide subcontract management support to Project Managers by creating and maintaining subcontract logs, completing forms, gathering scope of work, following up on process for amendments, and reviewing/coding invoices.

• Assist Project Managers with project monitoring & controlling processes, including develop and manage data trackers, update change and issue logs, and other project related support duties as assigned.

• Set up and manage administration of project SharePoint sites (as requested); manage document control processes through SharePoint sites.

• Electronic filing (on servers): being consistent and following Stantec document management policy/protocol.

• Run or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.

• Support deliverable production including document editorial review, formatting, and production.

• Handle varying tasks for multiple projects concurrently.

• Work with virtual teams throughout the United States and Canada using organizational process assets (teleconferencing and videoconferencing). Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team.

• Candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.

Qualifications

Your Capabilities and Credentials

• Have excellent written and verbal communication skills

• Possess interpersonal and team skills that allow you to work both independently and as a team member with multi-national staff and teams.

• Able to handle ambiguity and drive things to completion with minimal oversight.

• Possess strong organization skills, have the capacity to handle multiple tasks and projects concurrently while demonstrating ability to prioritize workload.

• Able to recognize information deficiencies while having the ability to problem-solve and fill information gaps when needed, and comfortable seeking concurrence on conclusions from senior staff or peers.

• Ownership of quality and accuracy of own work.

• Desire to improve own knowledge and capabilities.

• Customer Service mentality when working with both internal and external people.

• Possess intermediate to advanced skills in Microsoft Excel including understanding of pivot tables, data analysis functions, and use of formulas.

• Basic understanding of scheduling principles and software, or desire to learn.

• Possess intermediate to advanced skills in Microsoft Word (all word processing functions: formatting, macros, styles, etc.).

• Present a superior level of professionalism and discretion in all interactions, both internally and externally to the organization.

• Prefer intermediate skills in SharePoint (managing a site, utilizing the site to its fullest capabilities).

Education and Experience

• Bachelor’s degree preferred

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-North Carolina-Charlotte

Organization : BC-1755 Water-US South

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Sep 3, 2024, 1:28:43 PM

Req ID: 240003BB

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans