Project Administrator - ( 240004LX )

Description

Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with top environmental talents on work that’s critical to our clients and the communities they support. Join a team that has the environment down to a science.

Your Opportunity

Our Environmental Services team is searching for an experienced Project Administrator to provide support with the day to day administrative requirements for the Petaluma office. The Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Your Key Responsibilities

• Prepares correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, specifications and contracts.

• Organizes, attends and minutes meetings including the coordination and tracking of action items and deliverables.

• Creates and maintains project plans, schedules and deliverables.

• Processes mail, expense reports, invoices, field notes, orders, timecards etc.

• Manages calendars, schedules meetings, books meetings rooms.

• Coordinates travel itineraries and arrangements.

• Assists with document control including filing and archiving.

• Performs other administrative duties as required.

• Performs word processing, formatting, data entry, and report production

• Tracks office, equipment, and vehicle maintenance and performance metrics

• Manages office vendors and ordering supplies

• Plans and implements company functions

Qualifications

Your Capabilities and Credentials

• Excellent written and verbal communication skills.

• Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.

• Must be willing and able to work as part of a team and to take initiative when needed.

• Proficiency in MS Office Suite.

Education and Experience

• High School Diploma with minimum of 2-3 years experience; or Post secondary degree in related field with minimum of 2-3 years experience; or equivalent combination of education and experience.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• CA Other Areas $26 Per Hour - CA Other Areas $35 Per Hour Min/Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-California-Petaluma

Organization : BC-1857 EnvSvcs-US West N California

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Dec 26, 2024, 8:50:40 AM

Req ID: 240004LX

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans