Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Your Opportunity

Your role will be to provide key administrative support to our team of internationally recognized designers. You will also be a front-line ambassador for Stantec as you welcome and receive visitors to the office.

Your Key Responsibilities

• Attend to Front Desk

• Sign/accept deliveries & distribute

• Welcome and sign in visitors to the office

• Manage office inventory

• Office Supplies

• Kitchen Supplies

• Print room supplies

• FedEx envelopes, boxes, & shipping supplies

• Schedule meetings, book meetings rooms, handle any special requests

• Including lunch & learns, product presentations

• Process invoices and orders

• Liaise with property management for any concerns with the office and/or facilities

• Serve as point of contact for office vendors/suppliers

• Monitor office security system

• Office Equipment organization

• Office Safety Environment Coordinator

• OSEC

• Health, Safety, Security, and Environment Trainer

• HR Office Contact – Onboarding of new employees, I-9 Processing, Separation Checklist

• Expense Reports & Travel arrangements for office leadership

• Assist with convention & event planning

• Update Office Library

• Perform clerical tasks including data entry, filing, photocopying, scanning etc., shipping of items for staff using Fedex

• Receive and distribute mail

• Point of Contact for Stantec in the Community (Annually)

• Point of Contact/Planning for extra activities: Monthly Team Building, International Woman’s Day, etc.

• Monthly ARC Printer Reporting

• Additional duties as assigned In addition to the administrative duties, we offer growth in areas like marketing, project management assistance, specification editing, etc. These duties would be assigned based on ability and willingness to take on additional responsibilities beyond the typical office administrative role.

  Your Capabilities and Credentials

• Excellent organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Versatility, flexibility, and willingness to work within frequently changing priorities.

• Must be willing and able to take initiative when needed.

• Flexibility to learn new skills.

• Proficiency in MS Office Suite.

Education and Experience

• High School Diploma with minimum of 2-3 years of experience; or post-secondary degree in related field; or equivalent combination of education and experience

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Primary Location: United States | FL | Orlando

Organization: BC-2194 Buildings-US Florida Architecture

Employee Status: Regular

Job Level: Nonmanager

Travel: No

Schedule: Full time

Job Posting: 16/06/2025 04:06:40

Req ID: REQ250001ZA