At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

We are currently seeking an experienced Administrative Assistant for our Edmonton, AB location to provide administration and customer service support.

This is a temporary in-office position until the end of July 2026. The working hours are 8:00am to 4:30pm, Monday through Friday.

As the face and voice of Stantec, the successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and corporate communication skills, be professionally presented, have superior organizational skills with the ability to focus on multiple tasks and changing priorities and have a mature approach and confidence in dealing with a wide range of clients (both internal and external) and business partners.

Your Key Responsibilities

• Create a great first impression, and interface in a professional and positive manner while greeting clients and vendors both in person and over the phone, including managing the visitor registration process.

• Provide excellent customer service.

• Maintain polite and professional communication via in person, phone, e-mail, and mail.

• Anticipate the needs of guests to ensure their seamless and positive experience.

• Announce guests as necessary.

• Direct guests using the employee and departmental directories.

• Maintain visitor logbook and badges; issue visitor badges; check and maintain visitor badges.

• Operate the switchboard by answering phones and route calls as necessary; forwarding and screening calls.

• Maintain safe and clean reception and boardroom areas.

• Assist employees with boardroom bookings.

• Handle conference room scheduling.

• Assist and complete catering orders for meetings.

• Ensure all necessary equipment, material and stationery are available.

• Respond to staff needs in a timely and effective manner.

• Invoice coding.

• Flexibility with early morning starts if early meetings are booked.

• Other duties, as assigned.

Your Capabilities and Credentials

• The ideal candidate will have 3+ years of professional experience operating in an administrative office support/receptionist capacity with demonstrated skill to support a business effectively.

• Computer proficiency, especially within the Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe.

• The ability to lift 15-25lbs (office supplies, cases of paper).

• Excellent customer service skills.

• The ability to work well under pressure, deal with difficult situations and/or people, take initiative, demonstrate organizational and detail-oriented skills and juggle multiple responsibilities in a deadline-driven environment.

• A positive, proactive attitude, high-energy level, flexibility, dependability and willingness to learn new skills and be a team player.

Education and Experience

High School Diploma in addition to some higher education and/or work experience equivalent.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Primary Location: Canada | AB | Edmonton
Organization: BC-1190 Shared Services-CA Edmonton AB
Employee Status: Regular
Travel: No
Schedule: Full time
Job Posting: 03/07/2025 10:07:01
Req ID: 1001451