At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

We are seeking a dynamic and detail-oriented Office Administrator who will take on the vital role of being the first impression and representation of our Boston office!

The ideal candidate will understand and demonstrate excellence in both internal and external communication with staff and visitors, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards. The role reports to the Office Manager and supports the Office Leader on various initiatives within the workplace.

This position is a full-time in-person role (40hrs/week) in Stantec’s Boston office at 40 Water St., Monday through Friday 8 AM to 5 PM.

Your Key Responsibilities

The individual will perform three key areas of responsibility:

Receptionist

• Greet visitors and staff and create a professional, welcoming atmosphere by maintaining a presence and consistently monitoring the front entrance.

• Ensure organization and cleanliness of the reception area, communal space, conference rooms and supply areas.

• Communicate corporate and cultural initiatives to staff and clients in a timely manner.

• Responsible for incoming and outgoing daily mail, FedEx, certified mailings, and deliveries.

• Refer and direct calls, emails and visitors as required.

Administrative

• Assist in scheduling meetings, catering, and events for staff when requested.

• Provide support for new hire orientation and related activities.

• Responsible for maintaining inventory and managing our loaner equipment program.

• Work with the Office Manager to record office metrics and identify purchase trends.

• Assist with addressing office equipment issues including assisting IT with support of conference room AV equipment.

• Provide general administrative support to Stantec staff as needed.

• Support other special projects and activities as assigned.

Office Safety Support

• Work with Office Manager and Office Leader to maintain corporate HSSE policies including filing system, reporting and office inspection.

• Provide guidance to all Boston-based staff on Stantec’s Health & Safety Policy and practices:- Act as a local resource for HSSE comments and suggestions.

• Assist with the ordering, tracking and distributing of Personal Protective Equipment (PPE).

  Your Capabilities and Credentials

• Must have positive, can-do attitude, and be customer service oriented.

• Strong multitasking skills with the ability to prioritize and organize multiple concurrent assignments.

• Highly organized, detail-oriented, resourceful, and dependable.

• Excellent written and verbal communication skills.

• Must be proactive and willing to take initiative.

• Able to operate both collaboratively and independently in a fast-paced, multi-disciplinary environment.

• Able to work with diverse teams and people, including Management.

• Excellent computer skills – MS Office (including Word, Excel, PowerPoint, Outlook, Teams, SharePoint).

• Additional computer skills would be a plus – Adobe, Canva, BrightAuthor, InDesign, etc.

• Comfortable learning and using new technology.

• Some lifting of file boxes and packages up to 25 pounds may be necessary.

Education and Experience

Minimum 4 years of experience in an office environment or other setting with administrative duties.

College Diploma or equivalent combination of education and related experience (i.e., High School Diploma plus 2 years of experience).

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range:

• Locations in WA, DC & Various CA, MA areas-$63,200.00 - $88,500.00 Annually

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location: United States | MA | Boston
Organization: BC-1975 Shared Services-US Boston MA
Employee Status: Regular
Business Justification: Replacement
Travel: No
Schedule: Full time
Job Posting: 14/04/2026 12:04:16
Req ID: 1005368

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.