Basic information

Job Name:

Executive Assistant - Mumbai

Location:

Mumbai

Line of Business:

Global Private Equity

Job Function:

Investor Services

Date:

Monday, February 10, 2025

Position Summary

The primary responsibility of this position is to provide administrative support to the Asia Buyout Group members.

Responsibilities

Diary Management
To provide general administrative support to the Mumbai office on a day-to-day basis
Day-to-day management of the team members’ diaries and meeting schedule
Schedule and coordinate internal and external meetings and conference calls
To coordinate team meetings and communications and manage special team events
Travel Arrangement
Flight, hotel & transportation arrangement
Update travel schedule and meeting calendar
Expense claim
Handle expense claims, ensure Carlyle travel policies are complied with, and to track reimbursements
Liaise with DC and Corporate Accounting to resolve issues related to expenses claims
Maintain Gift and Entertainment report
General Administration
Maintain files, incoming calls, photocopy, fax and collate documents as needed
Prepare mobility report
Back up managing vendor accounts (e.g., account set up and arrange payment)
To perform other reasonably related duties as assigned

Qualifications

• University degree and/or formal secretarial training certificate preferred

Professional Experience

· 5 or more years relevant experience supporting both senior management and a team

· Excellent Microsoft Office Skills (including Outlook, Word, PowerPoint, and Excel)

· Ability to adapt to high growth, fast paced and demanding financial services environment

· Excellent command of written and spoken English and Korean

Competencies & Attributes

· Strong organization and prioritizing skill, and attention to detail

· Ability to work independently with strong follow-through skills in a dynamic environment

· Flexibility to juggle moderate degree of multiple and changing priorities

· Excellent communication skills – both verbal and written in English and Korean

· Muti-tasking and prioritization skill

· Collaborative/teamwork attitude. Good team player

· Ability to work under pressure and time-sensitive assignments

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $447 billion of assets under management and more than half of the AUM managed by women, across 612 investment vehicles as of September 30, 2024. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 29 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.

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