Basic information
Job Name:
Executive Assistant, Floater
Location:
New York/OVA
Line of Business:
Human Capital Management
Job Function:
Investor Services
Date:
Friday, March 7, 2025
Executive Assistant, Floater
The Carlyle Group
Administration
New York, NY, USA
Posted on Mar 8, 2025
Position Summary
The Executive Assistant (Floater) plays a critical role in providing high-level administrative support to senior leadership across various Funds and Departments. This position requires a strong executive presence, discretion, and adaptability while managing responsibilities across multiple teams, including the CEO, COO, CFO, senior leadership, and other teams based in New York and other offices. The floater EA must seamlessly integrate into different teams, demonstrating professionalism, confidentiality, and the ability to work in a fast-paced, high-stakes environment.
Responsibilities
Calendar & Meeting Management:
- Schedule and coordinate complex internal and external meetings across multiple time zones.
- Leverage productivity software (Microsoft Word, Excel, PowerPoint, Outlook) to manage calendars, contacts, and tasks.
- Track and follow up on requests from internal and external stakeholders to ensure timely responses.
- Prepare and maintain briefing materials and talking points for meetings and speaking engagements.
Travel & Expense Management:
- Work with AmexGBT and within Concur to coordinate domestic and international executive travel.
- Handle itinerary planning, ensuring seamless logistics, including visas, accommodations, and transportation.
- Process expense reports and track reimbursements in a timely manner.
Document & Presentation Support:
- Prepare high-quality presentations for conferences and events using Microsoft Word and PowerPoint.
- Assist with document preparation, research, and file organization.
Administrative & Event Support:
- Handle a high volume of phone calls and correspondence, ensuring professionalism and confidentiality.
- Provide general administrative support as requested (moderate copying, filing, faxes, etc.).
- Manage special events and executive engagements.
- Proactively anticipate work assignments and administrative needs.
- Maintain strict confidentiality of all sensitive and non-routine information.
- Other reasonably related duties/projects as assigned.
Qualifications
Education & Certificates
- College degree preferred
Professional Experience
- Minimum of 5-7 years’ experience
- Excellent Microsoft Office Skills (including Outlook, Word, PowerPoint and Excel).
Competencies & Attributes
- Willingness to work in the NY office at least four days each week (with flexibility on Fridays).
- Strong executive presence, discretion, and ability to interact with senior leadership.
- Highly organized and proactive with a willingness to go the extra mile.
- Ability to prioritize effectively and juggle multiple urgent tasks in a fast-paced environment.
- Comfortable working independently with minimal supervision and strong follow-through skills.
- Works well under pressure and meets tight deadlines.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Team player with a collaborative mindset and positive attitude.
Benefits/Compensation
The compensation range for this role is specific to New York City and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.
The anticipated base salary range for this role is $100,000 to $110,000.
In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.
Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.
Company Information
The Carlyle Group (NASDAQ: CG) is a global investment firm with $441 billion of assets under management and more than half of the AUM managed by women, across 636 investment vehicles as of December 31, 2024. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 29 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.
At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.