Basic information
Job Name:
Executive Assistant, US Buyout
Location:
New York/OVA
Line of Business:
Global Private Equity
Job Function:
Investor Services
Date:
Monday, June 9, 2025
Executive Assistant, US Buyout
The Carlyle Group
Administration
New York, NY, USA
USD 120k-130k / year
Posted on Jul 1, 2025
Position Summary
We are seeking a highly professional and detail-oriented Executive Assistant to support senior leadership within Carlyle’s US Buyout platform. This role will provide direct support to the Chair of Americas Corporate Private Equity (Partner), as well as a Managing Director and a Principal, with potential for additional executive support as needed.
Responsibilities
Executive Support and Calendar Management
- Manage complex, high-volume calendars across time zones, anticipating conflicts and proactively resolving scheduling issues.
- Coordinate internal and external meetings, including attendee tracking, visitor logistics, catering arrangements, and conference room preparation.
- Maintain accurate contact databases and task tracking systems.
Travel and Event Planning
- Coordinate complex and ever-changing domestic and international travel arrangements, including multi-leg itineraries, ground transportation, dinner reservations, and meeting/event logistics.
- Serve as point of contact for real-time troubleshooting of travel disruptions, including after-hours and weekend support as needed.
- Research and recommend venues and vendors for meetings, events, offsites and conferences; manage registration, attendance, and follow-up communications.
Document and Information Management
- Maintain organized digital and physical filing systems for confidential documentation and sensitive materials.
- Oversee the preparation, editing, formatting, and finalization of critical business documents including correspondence, reports, and presentations.
- Assist with meeting coordination, including the preparation, printing and binding of materials as needed.
Administrative Operations
- Submit and reconcile expense reports in Concur, including currency conversions; collaborate with Accounts Payable to ensure timely reimbursements.
- Manage subscriptions to publications, coordinate conference registrations and business organization memberships.
- Maintain accurate records of team PTO and submit monthly leave details on firm systems.
- Submit and track invoices; onboard vendors and create new project entries.
- Assist with phone coverage, including answering incoming phone calls and taking messages.
Office Support
- Liaise with reception, facilities, and IT to ensure meeting and guest logistics are executed flawlessly.
- Provide assistance with copying, filing, and general office operations.
- Support local deliveries, printing, and supply procurement as needed.
Project Support and Other Duties
- Provide occasional internet research support upon request.
- Assist with a wide range of ad hoc projects, including light personal assistant tasks, as assigned.
Qualifications
Education & Certificates
- Bachelor’s degree strongly preferred.
Professional Experience
- Minimum 7–10 years of experience supporting senior executives in a corporate environment.
- Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel).
- Proficient in Concur; familiarity with CRM systems a plus.
- Willingness to work in the NY office at least four days each week (with flexibility when needed on Fridays).
- Highly organized and detail-oriented, with excellent follow-through.
- Proactive, resourceful, and able to anticipate needs in a dynamic environment.
- Calm under pressure with strong time management and multitasking skills.
- Exceptional verbal and written communication skills.
- Discreet, professional demeanor with the ability to maintain strict confidentiality.
- Strong interpersonal skills and team-oriented mindset.
- Positive attitude.
- Build strong professional relationships with colleagues in all Carlyle offices worldwide.
Benefits/Compensation
The compensation range for this role is specific to New York and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.
The anticipated base salary range for this role is $120,000 to $130,000.
In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.
Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.
Company Information
The Carlyle Group (NASDAQ: CG) is a global investment firm with $453 billion of assets under management and more than half of the AUM managed by women, across 641 investment vehicles as of March 31, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 29 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.
At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.