Basic information
Job Name:
Executive Assistant, Human Capital Management
Location:
New York/OVA
Line of Business:
Human Capital Management
Job Function:
Investor Services
Date:
Tuesday, September 23, 2025
Executive Assistant, Human Capital Management
The Carlyle Group
Administration
New York, NY, USA
USD 110k-120k / year
Posted on Sep 24, 2025
Position Summary
The Executive Assistant will provide high-level administrative support to the Human Capital Management (HCM) Americas Business Partner team in New York and Washington, DC. This individual will serve as a trusted partner, ensuring seamless operations across calendars, travel, documentation, and team processes while exercising discretion and maintaining confidentiality of sensitive information.
In-Office Requirements: 4 days per week in-office
Responsibilities
Calendar & Travel Management
Operations and Documentation
Finance & Vendor Support
Team and Stakeholder Support
- Proactively maintain complex calendars, contacts and tasks (primarily done through Microsoft Office)
- Schedule and coordinate internal and external meetings and events, including tracking attendance, registering and greeting guests, ordering, setting up and taking down catering in meeting rooms
- Coordinate domestic and international travel arrangements which include flights, car service, dinner reservations, meetings and events, etc. This also includes troubleshooting travel problems, if they arise, including after hours or on weekends, as needed
- Arrange logistics for visiting team members (workspace reservations, building access and meeting coordination)
Operations and Documentation
- Manage confidential employee documentation and filing
- Signatures: Facilitate getting signatures and returning countersigned documents
- Partner with immigration counsel on documentation and LCA postings.
Finance & Vendor Support
- Expenses: Review, edit and complete expense reimbursement reports primarily using Concur; work with AP for timely payments and track reimbursements
- Submit any invoices on behalf of the team (this includes all the preliminary work of setting up new vendors) relevant to support areas, including outplacement service fees, consulting, legal fees, etc.
Team and Stakeholder Support
- Serve as a trusted point of contact for internal stakeholders, demonstrating professionalism and discretion
- Provide general administrative support, data tracking, and research support as requested
- Track mobility and time off for the team in Blackspark system in addition to maintaining a separate PTO calendar for HCM team
- Assist EA Staffing Manager with EA coverage charts as needed
- Support ad hoc projects and initiatives across the HCM Americas team and other reasonably related duties as needed
Qualifications
Education & Certificates
- Bachelor’s degree strongly preferred
Professional Experience
- A minimum of 5 – 7 years experience supporting senior professionals in a corporate setting, required
- Technically proficient in Microsoft Office skills (Word, Excel, PowerPoint) including pivot tables, v- lookup, formatting etc.
- Experience with Concur, HRIS, Workday and vendor management systems preferred
Competencies & Attributes
- Exceptional organizational and project management skills; detail-orientation is essential
- Excellent communication skills – both written and verbal with a professional presence
- Proactive problem-solver with the ability to anticipate needs and follow through
- High level of discretion in handling confidential and sensitive matters.
- Strong collaboration skills with the ability to build relationships across teams.
- Adaptable, resourceful, and comfortable in a fast-paced environment with shifting priorities
- Ability to work independently with minimal supervision
- Flexibility and a willingness to perform other reasonable duties as requested, including willingness to work overtime as needed
Benefits/Compensation
The compensation range for this role is specific to New York, NY and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.
The anticipated base salary range for this role is $110,000 to $120,000.
In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.
Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.
Company Information
The Carlyle Group (NASDAQ: CG) is a global investment firm with $465 billion of assets under management and more than half of the AUM managed by women, across 652 investment vehicles as of June 30, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 27 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.
At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.