Basic information
Job Name:
HR Coordinator
Location:
New York/OVA
Line of Business:
Human Capital Management
Job Function:
Investor Services
Date:
Monday, September 29, 2025
HR Coordinator
The Carlyle Group
Administration, People & HR
New York, NY, USA
USD 80k-85k / year
Posted on Oct 4, 2025
Position Summary
As an HR Coordinator, you’ll be an integral member of our HR Business Partner team, helping to create a seamless and supportive employee experience. This role requires strong organizational skills, attention to detail, and the ability to manage sensitive information with discretion while partnering effectively across teams. You’ll be part of a fast paced, dynamic team working across a variety of functions, gaining hands-on exposure across immigration, employee relations, talent programs, and benefits. This role is an excellent opportunity to build a well-rounded HR career in a global asset management organization.
In-Office Requirements: 4 days per week in-office
Responsibilities
Employee Lifecycle & Administrative Support
- Prepare and process templates and letters for transfers, promotions, extensions, and conversions.
- Coordinate and maintain monthly business reports and provide ad hoc reporting as needed.
- Support employee relations matters in coordination with HRBPs and escalate complex situations as needed.
- Assist with Internship, Analyst and Associate programs, including logistics and event coordination.
Benefits & Leave Administration
- Assist with the leave process, including sending initial documentation to employees, coordinating DocuSign, and tracking completion.
- Liaise with Benefits, Payroll, and external third parties to respond to information requests and ensure accurate tracking of updates.
- Support the accommodation request process and generate related documentation.
- Track and manage immigration cases across groups.
- Review applications, secure timely signatures, and assist with questionnaires and LCA postings.
- Partner with Talent Acquisition and HR Business Partner team on the PERM process, including job description verification and recruitment chart completion.
- Provide HRBPs with updates on upcoming actions and potential costs.
Onboarding & Offboarding
- Shadow new hire orientation sessions and gradually assume presentation responsibilities.
- Update orientation materials quarterly and partner with HCM colleagues to ensure accuracy.
- Manage the I9 process, including collecting and uploading required information.
- Conduct and track new hire and exit interviews for more junior employees.
Other
- Participate in ad hoc HCM projects.
- Gain exposure to key aspects of the HR Business Partner role, including talent management, compensation, engagement initiatives, data analysis, and the like.
- Build understanding of various parts of the alternative asset management business.
Qualifications
Education & Certificates
- Bachelor's degree required
Professional Experience
- Minimum 3 years’ work experience, financial services preferred
Competencies & Attributes
- Communication: Strong written and verbal skills; able to draft clear correspondence and interact effectively with employees and vendors
- Interpersonal Skills: Builds relationships easily and works effectively across all levels of the organization
- Judgment & Confidentiality: Exercises sound judgment; able to manage sensitive information with discretion
- Attention to Detail: Strong accuracy and organizational skills; able to manage multiple priorities
- Proactivity & Problem-Solving: Demonstrates initiative in communication and follow-through; resourceful in addressing issues as they arise
- Adaptability: Comfortable working in a fast-paced environment
- Technology: Proficiency in Microsoft Office (Word, Excel, PowerPoint). Experience with HRIS a plus
- Teamwork: Collaborative, dependable, and willing to pitch in to support broader team needs
Benefits/Compensation
The compensation range for this role is specific to New York, NY and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.
The anticipated base salary range for this role is $80,000 to $85,000.
In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.
Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.
Company Information
The Carlyle Group (NASDAQ: CG) is a global investment firm with $465 billion of assets under management and more than half of the AUM managed by women, across 652 investment vehicles as of June 30, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 27 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.
At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.