Basic information

Job Name:

Executive Assistant - Hong Kong IR

Location:

Hong Kong-Henderson

Line of Business:

Investor Relations

Job Function:

Investor Services

Date:

Tuesday, December 9, 2025

Position Summary

The primary responsibility of this position is to provide administrative support to members of Investor Relations Hong Kong.

Responsibilities

Diary Management

Day-to-day management of the Managing Director's diary and meeting schedule
Schedule and coordinate internal and external meetings and conference calls
To coordinate team meetings and communications and manage special team events

Travel Arrangement

Flight, hotel & transportation arrangement
Update travel schedule and meeting calendar

Expense claim

Handle expense claims, ensure Carlyle travel policies are complied with, and to track reimbursements
Liaise with Corporate Accounting to resolve issues related to expenses claims
Maintain Gift and Entertainment report

LP Conference Co-ordination

Liaise with teams and affiliates for LP conferences arrangement, including setting up and following up with meetings, organize business luncheons & dinner and ground transportation arrangement
Maintain and update roadshow calendar
Print and bind PPM

General Administration

Maintain files, incoming calls, photocopy, fax and collate documents as needed
Prepare mobility report
Manage vendor accounts (e.g. account set up and arrange payment)
To perform other reasonably related duties as assigned

Qualifications

5-8 years relevant experience supporting both senior management and a team
Excellent Microsoft Office Skills (including Outlook, Word, PowerPoint, and Excel)
Ability to adapt to high growth, fast paced and demanding financial services environment
Excellent command of written and spoken English and Chinese (Mandarin)
University degree and/or formal secretarial training certificate preferred
Strong organization and prioritizing skill, and attention to detail
Ability to work independently with strong follow-through skills in a dynamic environment
Flexibility to juggle moderate degree of multiple and changing priorities
Excellent communication skills – both verbal and written in English, extra language would a plus
Muti-tasking and prioritization skill
Collaborative/teamwork attitude
Good team player
Ability to work under pressure and time-sensitive assignments

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $474 billion of assets under management and more than half of the AUM managed by women, across 660 investment vehicles as of September 30, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,400 professionals operating in 27 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.