Basic information
Job Name:
Assistant Office Manager
Location:
New York/OVA
Line of Business:
Global Workplace Services
Job Function:
Investor Services
Date:
Tuesday, March 3, 2026
Assistant Office Manager
The Carlyle Group
Operations
New York, NY, USA
USD 90k-110k / year
Posted on Mar 4, 2026
Position Summary
The principal responsibility of this position is to assist in managing the day – to – day office operations for our properties in NYC-OVA and 340 Madison. Approximately 300k sqft/800 employees.
In-Office Requirement: 5 days per week
Responsibilities
Office Management
- Assist with the management of day-to-day office operations of 300k sqft. across 8 floors and three buildings throughout mid-town Manhattan.
- Manage office seating software. Performs office seating scenarios for management. Works closely with Human Capital to ensure new employees are assigned seats.
- Manage domestic copier fleet for US offices (32 copiers)-ensure production needs are met, contracting, and invoicing approval.
- Serves as a point of contact w/ Building Management on day to day matters pertaining to physical office space (maintenance, security, HVAC, etc.).
- Manage all space assignments and physical moves.
- Address and helps resolve day to day employee and building matters: lock-outs, lost keys, guest management, leaks, equipment failures, etc.
- Ensure mailings, document production, etc. duties performed by the office services team are timely, accurate, and organized.
- Ensure that office common areas are organized, fully stocked, clean, etc. at all times.
- Participate in new hire on-boarding covering emergency preparedness, Carlyle/OVA security, office policies and procedures, amenities (Vandy Club and Summit).
Qualifications
Education & Certificates
- Bachelor’s degree preferred
Professional Experience
- 5-10 years of relevant office experience, required
- Experience as either an Office Manager or assistant manager, preferred
- 3+ years supervisory experience, with proven ability to lead by example, inspire confidence, and lead a team to meet deadlines and deliverables, preferred
Competencies & Attributes
- Strong work ethic and commitment to delivering high quality customer service to Carlyle employees
- Excellent written and oral communication skills; ability to deal with strong and diverse personalities and drive consensus as required
- Demonstrated organizational skills, attention to detail and prioritization
Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.
Benefits/Compensation
The compensation range for this role is specific to New York, NY and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.
The anticipated base salary range for this role is $90,000 to $110,000.
In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.
Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.
Company Information
The Carlyle Group (NASDAQ: CG) is a global investment firm with $477 billion of assets under management and more than half of the AUM managed by women, across 678 investment vehicles as of December 31, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,500 professionals operating in 27 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.
At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.