Office Coordinator
The Carlyle Group
Administration
London, UK
Position Summary
The Coordinator will support the day-to-day operations of the London office by delivering effective workplace and office services. Working closely with the Office Manager, the role is responsible for coordinating vendors, supporting health & safety compliance activities, managing office supplies and procurement, and assisting with facilities and maintenance requirements.
The Coordinator will also support the supervision of hospitality, contribute to budgeting and expense management processes, and assist with office projects, space planning, and ongoing operational improvements.Responsibilities
Office Operations & Workplace Services – 30%
- Coordinate the day-to-day running of the London office, ensuring workspaces, meeting rooms, and communal areas are consistently well-maintained, stocked, and operational
- Manage office supplies, stationery, and catering, including ordering and inventory management
- Administer office access for employees, visitors, and contractors, ensuring security procedures are followed at all times
- Provide coverage for reception during periods of absence/sickness etc.
- Support employee onboarding and offboarding processes, including workspace setup and coordination of access, equipment, and related requirements
- Maintain accurate office records, including floor plans and staff seating lists
- Monitor office standards, including cleanliness, recycling, facilities and equipment functionality, and coordinate timely resolution of any issues
Vendor & Facilities Management – 30%
- Liaise with building management and external vendors to coordinate maintenance, repairs, and out-of-hours work
- Support vendor management activities, including relationship management and contract coordination alongside the Office Manager
- Assist with planned maintenance and facilities-related projects
Team & Project Support – 20%
· Support supervision of Hospitality Assistants, including task coordination and day-to-day guidance
· Provide cover for the Office Manager when required, and assist with team oversight in their absence
· Assist with office moves, space planning, and workplace-related projects
Health & Safety & Compliance – 15%
- Coordinate health & safety activities, including DSE assessments and workplace risk assessments
- Manage specific compliance processes (e.g. expectant mothers, manual handling, hazardous substances)
Financial & Administrative Support – 5%
- Process and review invoices and purchase orders for accuracy
- Support expense management for the team
Qualifications
Education & Certificates
- High school diploma or equivalent required
Company Information
The Carlyle Group (NASDAQ: CG) is a global investment firm with $477 billion of assets under management, across 678 investment vehicles as of December 31, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,500 professionals operating in 27 offices in North America, Europe, the Middle East, Asia and Australia.
Carlyle’s purpose is to connect people, ideas, and capital to fuel growth for companies and performance for investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments – Global Private Equity, Global Credit and Carlyle AlpInvest – and has deep expertise across industries, markets, and geographies.
At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." Reflecting this view, emphasis is placed on development, retention and inclusion through our internal processes and seven Employee Resource Groups (ERGs). We cultivate a culture where ideas are openly shared and challenged, connecting diverse expertise and perspectives to drive enduring value.