• Manage complex calendars, meetings, calls, and travel schedules for the C-suite.
• Prepare meeting agendas, briefing materials, presentations, and follow-up action lists.
• Act as a professional first point of contact for executives, handling confidential matters with discretion.
• Assist with Zoom & Microsoft Teams (Video and/or audio) meetings.

Travel and Logistics

• Arrange domestic and complex international travel, including flights, hotels, ground transportation, visas, itineraries, and expense reporting.
• Support travel planning across multiple time zones, often at short notice.
• Coordinate logistics for conferences, aviation events, board meetings, investor meetings, and client visits.
• Create, review, and complete expense reimbursement reports, including accumulating supporting documentation and reconciling travel expenses charged to corporate AMEX accounts, primarily using Concur; work with AP for timely payments and track reimbursements.

Administrative and Office Coordination

• Draft, proofread, and format correspondence, reports, presentations, and documents.
• Maintain filing systems, contact databases, board packs, transaction documents, and key records.
• Process invoices, purchase orders, expenses, and vendor documentation where required.
• Liaise with the wider office administration team to support smooth day-to-day operations.

Stakeholder Management

• Communicate professionally with senior internal and external stakeholders.
• Build strong working relationships with global colleagues, advisers, clients, and service providers.
• Maintain confidentiality when handling sensitive commercial, financial, legal, and personnel information.

Project and Transaction Support

• Provide administrative support for aircraft leasing transactions, refinancing, aircraft deliveries, redeliveries, and portfolio management activities.
• Track deadlines, signatures, approvals, documentation status, and meeting follow-ups.
• Support special projects, corporate initiatives, events, and executive reporting as required.

Education & Certificates

• Bachelor’s degree is strongly preferred.

Professional Experience

• as an Executive Assistant, Personal Assistant, or senior administrative professional.

Competencies & Attributes

• Willingness to work in the office for a minimum of four days each week
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail
• High level of confidentiality, discretion, and professionalism.
• Excellent interpersonal skills, with the ability to communicate effectively and build relationships at all levels of the organization.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other
• office tools.
• A proactive problem solver, able to work independently and take initiative.
• Spanish language skills would be advantageous but are not required.
• Polished, professional, and confident.
• Calm under pressure.
• Service-oriented and solutions-focused.
• Reliable, responsive, and proactive.