Japan

Business management, administration and support

Global Wealth Management

Your role

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? We’re looking for someone like that who can provide administrative support to Management office in Japan.

You’ll:
Executive Assistant supporting mainly Japan Country Head and Wealth Management Japan Division Head. Work closely with business division assistants (locally / overseas) across the firm, Wealth Management business management and local management office members to ensure the smooth running of UBS in Japan.

Primary Responsibilities/Function:

Duties include but are not limited to:
• organizing meetings and conference calls with staff across the bank and with the region
• manage and maintain calendars, including conference calls, vacation, travel and meetings
• handle all incoming phone calls including external calls
• organizing agendas and all materials for meetings and committees
• coordinating travel arrangements and overseas visitors meetings
• support COO / WM BM on various tasks and general admin
• administer filing systems [both manually and electronically]
• processing invoices and expenses

Job Reference #

317181BR

City

Tokyo

Job Type

Full Time

Your team

You’ll be working in the Management Office in Tokyo, supporting the senior management team.

Your expertise

You have:

• 5+ years administrative experience in a fast-paced, global environment
• demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and MS Teams

You are:

• strong in written and as a verbal communicator, comfortable interacting with colleagues at all levels
• incredibly organized, with an innate sense of how to prioritize (you make lists and get things checked off)
• discretion, good judgment and prioritization; strong sense of responsibility
• excellent follow-up skills, organization skills and ability to manage multiple tasks
• native in Japanese and fluent in English

About us

Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That's what we do. And we do it for private and institutional clients as well as corporations around the world.

We are about 60,000 employees in all major financial centers, in more than 50 countries. Do you want to be one of us?

How we hire

We may request you to complete one or more assessments during the application process. Learn more

Join us

Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us. Apply now.

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.