Japan

Business management, administration and support

Investment Bank

Your role

Are you a detail-oriented multitasker who thrives in a fast-paced environment? Do you excel at keeping operations running smoothly? We’re looking for someone who can provide high-level administrative support to our Global Banking team by:
• Managing complex calendars and logistics, including scheduling across multiple time zones and coordinating with global assistants
• Organizing high-volume domestic and international travel arrangements
• Processing invoices and expense reports in compliance with firm policies and timelines
• Supporting the Global Banking COO with risk management controls, event planning, and project coordination

Job Reference #

324353BR

City

Tokyo

Job Type

Full Time

Your team

You’ll be part of the Investment Bank’s Global Banking division, working alongside professionals who are passionate about financial markets and client success.
We value diversity, equity, and inclusion—it strengthens our business and enhances the value we deliver to clients.

Your expertise

You have:
• Several years of experience as an executive assistant or in a similar administrative role, ideally within the banking or financial services industry
• Excellent written and verbal communication skills, with the ability to interact confidently across all levels of the organization
• Strong work ethic and discretion in handling sensitive information
• Proactive attitude with the ability to anticipate needs, independently solve problems, and take initiative to support executives and improve workflows
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and familiarity with tools like SAP, ARIBA
• Demonstrates high ethical standards and maintains strict confidentiality at all times
• Strong skills in drafting, formatting, and proofreading business documents and presentations
• Ability to coordinate across multiple stakeholders and departments with professionalism and efficiency

You are:
• Highly organized with strong time management skills and the ability to prioritize multiple tasks effectively
• Adaptable and resilient in a dynamic, fast-paced environment
• Fluent in Japanese, with fluency or strong proficiency in English preferred
• Willingness to work flexible hours when required, including early mornings or evenings to support global teams

Impact Statement:
Your support will directly contribute to the efficiency and success of our senior leadership and client engagements.

About us

UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

We have a presence in all major financial centers in more than 50 countries.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Contact Details

UBS Business Solutions SA
UBS Recruiting

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.