Department

Booth Dean's Office Administration

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

This position serves as a resource for the Dean's Office, requiring professionalism and collegial behavior as it involves daily interactions with deans, faculty, staff, students, alumni, and visitors. The role plays a critical part in ensuring seamless daily Dean’s Office operations, fostering impactful engagements with constituents, and upholding the high standards of the office environment. This position supports the executive assistants in the Dean’s Office and also assists with faculty recruiting.

Responsibilities

• Facilitates logistics for faculty candidate visits as part of the faculty recruiting process.
• Manages and reconciles expenses, including those related to faculty recruiting, office operations, and miscellaneous functions.
• Assists with sensitive faculty correspondence to ensure confidentiality and accuracy in matters related to tenure appointments and salaries.
• Manages daily office operations as the first point of contact for the Dean's Office, ensuring an exceptional and welcoming experience for all visitors.
• Proactively assesses office supply requirements, oversees the upkeep of the physical office space, and maintains a high-quality work environment.
• Manages daily office operations as the first point of contact for the Dean's Office, ensuring an exceptional and welcoming experience for all visitors.
• Facilitates seamless guest interactions through in-person, phone, and email contact, while evaluating visitor feedback to implement improvements to the overall experience.
• Supports visitors by directing them to appropriate offices and departments when needed.
• Manages access and scheduling for secured office spaces, including conference rooms, to ensure effective use of resources.
• Serves as backup support for Executive Assistants, including managing calendars and coordinating meetings for the Dean and Deputy Deans during absences.
• Coordinates changes to candidate schedules and ensures clear communication with relevant groups.
• Provides high-level support for special projects, delivering timely results with professionalism.
• Assists with special projects as they arise.
• Provides in-person coverage and office presence during regular business hours.
• Contributes to special projects through effective planning, execution, and timely delivery.
• Arranges and oversees catering orders for meetings involving faculty, staff, students, and donors.
• May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.
• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• At least one year of progressively responsible administrative experience.
• Background in a higher education setting.
• Handling multiple tasks and projects simultaneously, setting priorities and streamlining processes, while meeting strict deadlines with frequent interruptions.

Technical Skills or Knowledge:

• Proficiency in Microsoft Office (particularly with Word and Excel).

Preferred Competencies

• Excellent interpersonal, verbal, and organizational skills.
• Proven ability to handle and prioritize multiple tasks simultaneously.
• Proven organizational aptitude, attention to detail, and successful task and time management.
• Work independently with little supervision and possess a self-motivated disposition.
• Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty, and external constituents through a multitude of communication methods, such as in-person, email, and phone).
• Capability to identify opportunities for improvement and recommend effective changes to achieve key objectives.
• Excellent critical thinking, problem-solving, analytical, and influencing skills.
• Maintain strict confidentiality of sensitive information.
• Professional demeanor, including tact, discretion, and a positive customer service-oriented approach.

Working Conditions

• This position is expected to work in the office.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$27.18 - $29.23

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.