Department

Booth Career Services: Operations

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Associate Director, Employer Programs and Events is responsible for leading recruiting activities to ensure the team meets the needs of employers, students, and alumni. As a key member of the Operations team, the Associate Director will collaborate with the Senior Director and colleagues within the Operations and Employer Relations teams to engage employers and make company events, interviews, and networking opportunities accessible to students.

Responsibilities

• Collaborates with the Employer Relations team to develop and implement programs and events, and facilitate campus interviews.
• Provides operational direction and support for a robust schedule of Career Services programs and events for MBA students, coordinating and overseeing operational aspects of the campus recruiting program. The principal features of this program are numerous pre-recruiting events, such as employer information sessions and meet-n-greets, and interviews.
• Coordinates virtual and in-person information sessions for students on behalf of employers. Events attract between 10 and 300 attendees. Works with the employer relations team to ensure a seamless recruiting experience for campus recruiters and students; ensures events are held in conjunction with Booth policies and guidelines.
• For in-person events, manages recruiting calendar, secures event space on campus, and sends event confirmations to employers; for virtual events, ensures students have access to all information necessary to attend events held online. Advertise events to build student awareness.
• Uses sound judgment in troubleshooting issues/conflicts that arise during the course of campus recruiting while providing students and employers exceptional customer service. Communicates last-minute changes to companies and students. Tracks student no shows. Manages event schedule changes to maximize the number of students who have an opportunity to meet with company representatives and makes efficient use of a company’s time. Identifies patterns in student and employer behavior and flag for the team.
• Prepares employer materials, such as schedules and resumes, and student materials for meet-n-greets and interviews. Maintains company contact information collected through employer check-in process. Monitors appropriate list servs and follows-though with students and employers in a timely manner.
• Provides operational and logistical leadership for programs and events that require collaboration across campus departments. Activities could include but are not limited to creating and distributing virtual event links, hosting and moderating online events, and facilitating breakout sessions; reserving space, audio visual, catering, transportation, calendaring, budgeting, and facilities management; preparing online and print materials; and managing participant/volunteer registrations and communications. Key planning- and execution-related responsibilities may range from conception and broad implementation of programs and events to more tactical and process-driven activities for both virtual and in-person events.
• Leads end-to-end project management for select employer relations events such as Industry Roundtables. Includes budgeting, project management, convening teams, marketing, post-event debriefs. Evaluates programs, projects, and process effectiveness and drive both individual and team continuous improvement efforts.
• Manages logistics for off-cycle recruiting events at both Harper Center and Gleacher Center. Works with team members, facilities, and conference center staff to coordinate event details such as room reservations, catering, and other logistics.
• Conducts job search and career management related large lectures, hands-on workshops, special events, training programs, and one-on-one career coaching sessions. Acts as a resource for and directs students to other career resources as needed.
• Analyzes markets and trends as they relate to job searches. Assesses student feedback and evaluations and collaborates with other career services staff members, student organizations, or other staff to determine program offerings and innovations.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree.

Experience:

• A minimum five years of professional experience working in event planning, recruiting, higher education and/or sales/business development.
• Understanding and/or familiarity with MBA/business careers.

Technical Skills or Knowledge:

• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
• Learn and comfort with software tools and platforms, for example, Qualtrics, Zoom, Marketo.

Preferred Competencies

• Excellent project management, strong organizational and attention to detail skills.
• Thrive in a fast-paced, team-oriented environment with frequent interruptions that often demands multi-tasking.
• Track record of establishing positive client relationships, and creating a hospitable environment for both students and employers.
• Professional demeanor, including tact, good judgement. Handle confidential information, and a customer service-oriented approach.
• Possess a self-motivated disposition, work independently and collaboratively, and think creatively.
• Identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
• Excellent written and verbal communication skills.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$64,000.00 - $70,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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