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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

This role is for a GME Program Administrator Intermediate that is responsible for the Anesthesia Cardiothoracic Fellowship and for the administrative support to the Associate Chair of Cardiac OR's, Program Director and Associate Program Director. They will handle the continued ACGME accreditation of the program and will administratively support the leadership of the CVC OR's and the overall program. This role is essential to the management of the day-to-day operations of the fellowship and its learners.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

75% GME Program Administrator Intermediate Responsibilities

• Primary Contact for Fellowship Queries (Phone, Email, Mail)
• Manages Fellowship Applicant Interviews/Recruitment (Hotel, Transportation, Meals, Evaluation material, Selection Meetings, Applications, etc.)
• Responsible for Credentialing and Orientation Preparation
• Maintain ABA RTID, ACGME Web Ads, GME Track AAMC and San Francisco Match Program Information
• Manage GME Medhub for 6 Fellows (Schedules, Vacations, LOAs, Work Hours, Personal Information, Licensure, Reports, Evaluations, Conference Attendance, etc.)
• Responsible for updating Department Website Calendar with Weekly Fellowship Didactic Lectures
• Clinical Competency Committee / Program Evaluation Committee Coordinator
• Critically analyzes work hours, including determining reason for work hour violations and/or trends; follows up with Program Director
• Ensures training program compliance with HOA Contract
• Revises and maintains training program manuals
• Procedures Tracking
• Create and Implement policies/procedures
• Process and Track Travel and Ed Allow reimbursements
• Responsible for yearly Annual Program Evaluation (APE)
• Coordinate and Organize Fellowship Graduation and Dinner
• Provide guidance and ssist Fellows with Abstract and Manuscript Submission as well as Poster Presentation at Conferences
• Ensures curriculum requirements are met by training level and accreditation
• Other Duties as they arise

25% Administrative Support Responsibilities

Associate Chair-

• Extensive Calendar Scheduling - Clinical Schedule, Coordinate Meetings, Vacation, Process Correspondence, Travel and Reimbursements
• Coordinate and take minutes for the CVC Anesthesia Cardiac Faculty meeting - Monthly
• CVC OR IR Management Committee Meeting - Coordinate and process Meeting Minutes
• Maintain Point of Care Ultrasound (POCUS) materials from meetings and Simulation Sessions
• Assist with MPLAN Meetings and Support Documents
• Project management work as assigned

Program Director and Cardiac Faculty-

• Coordinate Calendars: meetings, clinical assignments and vacation
• Arrange Travel: Itinerary and Reimbursement
• Process Correspondence
• Manage Education Allowance
• All other duties as they arise or are assigned

Required Qualifications*

• Bachelor's degree or equivalent experience
• 3-5 years of professional/administrative experience
• At least one year of experience providing detailed administrative support for faculty or administrative management/leadership teams
• Prior GME experience
• Demonstrated ability to operate with considerable independence and work under general supervision
• Demonstrated strong organizational skills, attention to detail and accuracy skill set
• Proficient in Microsoft Word, Outlook email/calendaring, Excel, EndNote and PowerPoint
• Experience in Chrome River & MPathways preferred
• Outstanding written, verbal communication and organizational skills
• Attention to detail and accuracy is essential
• Ability to handle multiple tasks in a fast-paced office environment with competing deadlines.
• Excellent team skills are essential

How You'll Grow

TAGME Certification
Knowledge of University policies and procedures
Program Management Experience

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.