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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

This position is responsible for providing administrative support to the Department of Language, Culture and the Arts (LCA), and the position will report to the LCA Administrative Specialist.

The successful candidate will provide general administrative support which will include answering phones, event planning and hosting, travel arrangements, financial expenditures, purchasing, maintaining records, assisting with course scheduling, LEO Lecturer appointment tasks, and other administrative tasks as needed. The successful candidate will utilize department, college and campus resources to form internal and external partnerships. We are seeking self-motivated, organized individuals with interests in the area of higher education administration.

Responsibilities*

Responsibilities may include but are not limited to:

• Act as first point-of-contact for faculty, staff, students and guests.
• Support the daily operations of the department
• Tasks will include composing correspondence, preparing documents, coordinating communications to faculty and students, answering questions and email inquiries, copying and collating materials, formatting and proofreading documents, managing electronic and hard copy filing systems, and collecting/tracking/reporting data/information as needed to support the productivity of the office.
• Create a welcoming, organized, efficient and professional office environment, and serve as the front-line resource of information for faculty, staff, students, and guests.
• Assist with scheduling meetings and conference calls.
• Assist department with course scheduling, LEO Lecturer letters and review tracking, onboarding new faculty and staff.
• Assist faculty and staff with compiling and completing expense reports.
• Support purchasing needs for the department by creating/monitoring non-purchase orders, People Pay, P-Card, and Market Site transactions, per U-M specifications.
• Provide support for hosting, receptions, office meetings, and special events. This may include but is not limited to coordinating logistics for events/meetings (arranging space, food, A/V, and other equipment as needed), coordinating communications, and monitoring budget.
• Assist with department projects and administrative tasks as needed.
  

Required Qualifications*

Seeking a self-motivated individual with interests in the area of higher education administration who possesses the following qualifications, attributes, and skills:

• Associates degree
• More than 2 years of experience in a related area supporting administration
• Demonstrated high-level interpersonal skills and positive service-oriented attitude
• Ability to take initiative, solve problems, adapt to changes quickly, make independent judgements, and work effectively and independently
• Excellent written and verbal communication skills.
• High level of professionalism and ability to handle confidential information.
• Excellent organizational skills.
• Proficiency in the Microsoft 365 and Google Suite.
• Ability to communicate effectively in a culturally diverse environment.
• Ability to work as a part of a team.
• Experience with prioritizing and handling multiple assignments and deadlines simultaneously when needed; ability to adjust to changing priorities and receive direction from multiple people.
  

Desired Qualifications*

• Bachelor's degree with more than 2 years of higher education administrative support experience.
• Experience assisting in coordinating meetings and event planning.
• Familiarity with university travel/expense, and procurement policies and procedures are highly desired.
• Experience with M-Pathways, Emburse, and other U-M administrative systems.
• Administrative support experience in a U-M department or program.
• Familiarity with and demonstrated engagement in efforts supporting a holistic and welcoming environment.
  
  

Work Schedule

40 hours per week Monday through Friday from 8:00 am through 5:00 pm with the possibility of a one-day hybrid option once training is complete and based on department need.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.