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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Office of the Associate Dean for Academic Affairs (ADAA) at Michigan Engineering is a dynamic, collaborative environment dedicated to supporting faculty excellence, academic innovation, and fostering a collegial and supportive work environment. This office serves as a key resource for faculty and departments, ensuring that academic HR processes are efficient, compliant, and responsive to the evolving needs of Michigan Engineering.

As an Academic HR Specialist, you will play a vital role in advancing Michigan Engineering's mission of excellence in teaching and research by delivering expert guidance, robust administrative support, and effective communication across a wide range of academic human resource functions. You will interact regularly with faculty, department chairs, department staff, college leadership, and university HR partners, handling sensitive information with discretion and professionalism.

Who We Are

Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. As part of a top national public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Maternity and Parental Leave

Responsibilities*

• Provide high-level administrative support to the Michigan Engineering Executive Committee, including scheduling meetings, preparing agenda items and meeting minutes, and managing the Executive Committee's shared drive and Dropbox folder.
• Provide oversight to academic departments in the coordination of specific academic human resources activities, including, but not limited to, instructional and research faculty recruiting, leaves and sabbaticals, promotion/tenure and reappointment, and retirement memoirs.
• Request, collect, and prepare casebook materials for promotion, tenure, and reappointment reviews for instructional and research faculty, as well as coordinate the lecturers' major review and continuing review process. Monitor workflows and follow up with departments, faculty, and central offices to ensure the timely completion of academic personnel actions.
• Coordinate Provost and Regent Communications on behalf of the Dean.
• Coordinate recruiting visits with departments and act as a liaison between the ADAA and dual career services offices.
• Support of the CoE Nominations and Elections Committee.
• Work with the ADAA to develop and deliver workshops or information sessions for faculty and administrators on faculty recruiting and hiring, promotion and tenure reviews, and other HR topics as needed.
• Proactively identify opportunities to streamline academic HR processes and recommend improvements for greater efficiency and effectiveness.
• Initiate ADAA website updates as needed.

Required Qualifications*

• Bachelor's degree or equivalent combination of education and experience.
• Typically, three+ years of administrative experience in an academic setting is necessary.
• Proficient in the use of Microsoft Office, including Word, Excel, PowerPoint, etc.
• Ability to manage spreadsheets and databases.
• Excellent clerical skills, including grammar and proofreading, required.
• Exceptional attention to detail, with proven ability to accurately review, edit, and maintain records and documentation.
• Demonstrated ability to prioritize and organize workload and manage multiple projects/processes simultaneously and independently with excellent attention to detail.

Desired Qualifications*

• Familiarity with M-Pathways and University HRRIS processes, knowledge of College and University policies and procedures relative to academic human resources, and LEO.
• Familiarity with the University's promotion and tenure process.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

A higher salary may be considered for an extraordinarily qualified candidate.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.