Job Summary

Job Summary

We are seeking a reliable and professional Temporary Administrative Coordinator to provide front desk coverage and administrative support during a short-term assignment. The ideal candidate will be highly organized, courteous, and able to manage multiple responsibilities in a fast-paced environment while maintaining a welcoming and professional office presence.

Responsibilities*

• Develop and refine a comprehensive policy and procedure framework informed by audit findings, enhancing existing processes and establishing clear documentation and controls to support consistent, compliant implementation by internal teams
• Welcome and assist visitors in a professional manner, including offering refreshments, collecting and hanging coats, escorting guests to meeting rooms when appropriate, and promptly notify the appropriate staff of arrivals
• Answer, triage or direct incoming phone calls
• Manage incoming and outgoing mail, packages and deliveries
• Prepare and maintain the President?s conference room in a meeting-ready condition between scheduled meetings
• Coordinate hosting and catering arrangements for meetings and office events, including ordering food and overseeing the setup up and cleanup of meetings hosted by the President
• Perform reception and office opening and closing procedures, including preparing coffee and maintaining cleanliness in the President?s kitchen and, as needed, the shared staff kitchenette
• Assist with copying, scanning, and preparing documents for the President?s daily folder
• Provide administrative support for preparation of background materials and agendas
• Assist the EA to the President with travel arrangements, itineraries and related materials
• Prepare P-Card and hosting documentation for reconciliation and process travel reimbursements and expense reports for EA to the President
• Perform miscellaneous administrative duties as assigned

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.