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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

• Serve as the Division Chief's primary strategic and administrative partner; triage, prioritize, and drive completion of high-impact initiatives across clinical, academic, and operational domains. Manage the Division Chief?s complex calendar and time strategy, proactively aligning meetings with divisional priorities and deadlines; anticipate conflicts and propose solutions.
• Prepare the Division Chief for leadership meetings: develop briefings, talking points, agenda packets, and decision memos; track follow-ups and action items to closure.
• Coordinate division governance: plan leadership team meetings, set agendas, capture decisions, document deliverables, and ensure accountability across stakeholders.
• Lead special projects on behalf of the Division Chief, including cross-departmental initiatives, process improvements, and change-management efforts; provide status reporting and risk mitigation.
• Serve as liaison between the Division Chief and internal/external stakeholders (faculty, trainees, administrators, hospital partners), ensuring timely communication and issue resolution.
• Oversee sensitive and confidential matters with discretion, exercising sound judgment in handling personnel, financial, and operational information.
• Support divisional planning and performance management: maintain dashboards, track metrics, and support annual goal-setting, strategic planning, division meetings.
• Coordinate key divisional deliverables (reports, presentations, correspondence), ensuring accuracy, consistent messaging, and adherence to institutional standards.
• Streamline administrative operations by developing SOPs, improving workflows, and leveraging available tools to increase efficiency and responsiveness.
• Support Genetic Counselors and other division faculty as requested.
• Other duties as requested.

Required Qualifications*

• Bachelor's Degree or an equivalent number of years of experience.
• Ability to communicate with a high degree of confidentiality, discretion, and professionalism, using independent judgment.
• Proficiency in the use of computers and software including Microsoft Office- Word, Excel, Powerpoint, Outlook, Teams, A/V equipment as well as university programs such as Elements for CV management, reimbursement software.
• Must be willing to work on site minimally two days per week or more depending on the needs of the business.
• Communicate with a high degree of confidentiality, discretion, and professionalism, using independent judgment.
• Essential elements required for position -strong integrity, be highly proactive, have a high degree of problem-solving skills

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.