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Job Summary

In support of the College of Education, Health, and Human Services (CEHHS) Mission, Vision, and Strategic Priorities, the Administrative Assistant provides support in CEHHS with specific responsibility for the following:

• Managing processes associated with the Lecturers Employee Organization (LEO) for CEHHS
• Orchestrating logistics for CEHHS events
• Managing all student employees
• Supporting clinical experience placement processes

This position involves a high degree of detail, requiring the ability to work proactively in a dynamic environment, both independently and as part of a team, with initiative, creativity, organization, flexibility and critical thinking.

Responsibilities*

LEO Faculty Support;

• Manage administrative processes for LEO bargaining unit faculty in compliance with the LEO Collective Bargaining Agreement including hiring and onboarding; annual, major, and continuing reviews including distribution of course evaluations; and appointment, reappointment, and layoff letters
• Monitor and maintain effort allocation, workload tracking, and instructional assignments for LEO faculty for CEHHS.
• Serve as a liaison between academic units, college administration, and central offices (e.g., Human Resources) regarding LEO-related processes and data requests.
• Maintain master calendar for CEHHS including administrative due dates, LEO reviews, college events, and LEO faculty deadlines.

Event Planning;

• Plan and/or assist with events for CEHHS.
• Provide administrative and logistical support to CEHHS Academic Leadership for faculty searches, hosting, and college-wide events.

Student Employees;

• Supervise all CEHHS student employees.
• Manage hiring processes including onboarding new employees for the college.
• Manage hiring processes for student/research assistants for faculty.
• Liaise with other CEHHS units to assign workload
• Publish calendar of students scheduled worktimes.

Clinical, Fieldwork & Partnership Support;

• Provide administrative support for CEHHS field placement processes across existing and future programs, including internships, practicums, apprenticeships, student teaching, and emerging online or partnership-based experiences.
• Assist with processing and tracking field placement applications, course overrides, and placement data using established systems and tracking tools.
• Assist with routine communications, template updates, stipend process support, and shared inbox management.
  

Required Qualifications*

• High school diploma or Associate degree
• Minimum of 2-3 years of administrative experience
• Strong work ethic
• Excellent organizational skills including ability to manage multiple projects simultaneously
• Exceptional communication and interpersonal skills
• Proficiency with Microsoft Office and Google Workspace
• Demonstrated ability to manage confidential information
  

Skills You Have

• Attention to detail and accuracy
• Professional judgment, discretion, and accountability
• Ability to manage multiple priorities and deadlines
• Effective collaboration with internal and external stakeholders
• Commitment to service, equity, and institutional compliance
  

Desired Qualifications*

• Bachelor's degree preferred
• Experience working with unions and collective bargaining agreements
• Experience supporting administrative operations within higher education or related fields.
  

Why Work at U-M Dearborn?

The University of Michigan-Dearborn is a vibrant and diverse community, centrally located within one of America's largest business regions. The area provides a variety of urban, suburban, and rural environments within a reasonable commute, including Detroit, its suburbs, and Ann Arbor.

In addition to a career filled with purpose and opportunity, the University of Michigan-Dearborn offers a comprehensive benefits package, effective on your first day to help you and your family stay well, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service
• Many choices for comprehensive health insurance, along with prescription drug plan
• Life Insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility from the UM Human Resources Benefits and Wellness webpage.

Additional UM-Dearborn benefits include:

• Employees may be eligible for tuition reimbursement. Learn more about the tuition reimbursement policy.
• Eligible UM-Dearborn dependents may receive a 50% tuition and fees scholarship towards undergraduate courses. Learn more about the Dependent Tuition Scholarship from the Office of Financial Aid & Scholarships webpage.
• No charge for all faculty and staff parking permits. Learn more from the Parking Transportation webpage.

Information about our mission, values and leadership can be found at: https://umdearborn.edu/about-um-dearborn/mission

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

Candidates must be able to be lawfully employed in the United States; sponsorship to obtain such status is not available at this time.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.