• Assist Supervisor with the development and implementation of accurate, timely, and complete budget and accounting documents, spreadsheets, and templates.

• Process EA, OPT and STEM OPT fee payments and refunds with corresponding Ad Hoc Banking.

• Process J-1 Visa ISD Batches.

• Monitor expenditures for adherence to budget and spending guidelines.

• Maintain and reconcile Foreign Bank Account Logs.

• Process hires, assign labor costing and process period activity pay.

• Process purchase orders, assigned carts, and create supplier invoice requests.

• Create Manual Journal Entries, Accounting Adj. and Payroll Accounting Adj.

• Advise and assist on financial matters as needed, providing up-to-date guidance on university financial policies and procedures.

• Review and approve Expense UVA transactions.

• Update general Expenditure logs.

• Prepare Monthly Account Certifications adhering to department and institutional standards and timelines.

• Process and update student billing worksheets, group posts, department awarded scholarships and 3rd party billing.

• Process assigned Manual Journal Entries, Accounting Adjustments and Create Payroll Accounting adjustments.

• Maintain records for department, following University and Departmental policies and procedures and maintain all documentation and records to meet audit requirements.

• Attend meetings and training sessions as needed to keep appraised of changes in policy and procedures.

• Initial Workday Roles: Cost Center Deposit Specialist, Cost Center Fiscal Specialist, Accountant, Payroll Costing Manager, Payroll Accounting Adjustment Specialist, Expense Support Specialist, P2P $10K Requisitioner, Accounts Payable Analyst

• In addition to the above job responsibilities, other duties may be assigned.

Minimum Qualifications

• Education: Bachelor’s Degree

• Experience: At least two years of experience. Equivalent experience accepted in lieu of degree.

Preferred Qualifications

• Experience using Workday.

• Proficient with Excel

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Salary Range

The anticipated hiring range is $60,000–$65,000, commensurate with education and experience.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.

• This position is based in Charlottesville, VA, and is eligible for a hybrid schedule in accordance with UVA’s remote work guidelines.

About UVA and the Comm

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after July 1, 2025.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.

• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0073900. Complete an application with the following documents:

• Resume

• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching “Find Jobs.”

Reference Check Process

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For questions about the position, please contact Andrea Craig, apc2az@virginia.edu.

• For questions about the application process, please contact Jon Freeman, jf2sw@virginia.edu.