The Administrative Specialist provides high-level administrative and operational support to the Hospital Epidemiology / Infection Prevention & Control (HE/IPC) department. This role is essential in ensuring the smooth functioning of departmental activities, including coordination of communications, data management, scheduling, and regulatory documentation. The specialist works closely with infection preventionists, Hospital Epidemiologists, clinical staff, and leadership to support initiatives aimed at reducing healthcare-associated infections and promoting patient safety.

Key responsibilities include managing departmental calendars, preparing reports and presentations, maintaining confidential records, assisting with compliance and accreditation efforts, and facilitating communication across hospital units. The Administrative Specialist also supports the Infection Control Subcommittee, and the department’s response to emerging infectious threats and contributes to quality improvement and surveillance activities.

This position requires strong organizational skills, attention to detail, discretion, and the ability to work independently in a fast-paced healthcare environment.

Provides coordination and support for Programs.
Develops and maintains information systems including databases electronic files and websites.
Develops implements and maintains effective and professional office practices and procedures.
In addition to the above job responsibilities, other duties may be assigned.additional Job Description

MINIMUM REQUIREMENTS

Education: High School Graduate or Equivalent
Experience: 2 years relevant experience
Licensure: None required

PHYSICAL DEMANDS

Provides coordination and support for Programs.
Develops and maintains information systems including databases electronic files and websites.
Develops implements and maintains effective and professional office practices and procedures.
In addition to the above job responsibilities, other duties may be assigned.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

MINIMUM REQUIREMENTS

Education: High School Graduate or Equivalent
Experience: 2 years relevant experience
Licensure: None required

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Position Compensation Range: $16.97 - $33.94 Hourly

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance

• Paid Time Off, Long-term and Short-term Disability, Retirement Savings

• Health Saving Plans, and Flexible Spending Accounts

• Certification and education support

• Generous Paid Time Off

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report “Best Hospitals” guide rates UVA Health University Medical Center as “High Performing” in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children’s is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.