The Administrative Generalist/Medical Education Administrator is responsible for supporting the pediatric educational programs following the GME, ACGME, and University guidelines. As one of the first points of contact for physicians exploring opportunities to continue their training with us, the successful candidate will demonstrate a strong commitment to providing excellent information and support to the public. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key qualifications include a keen interest in graduate medical education, the ability to manage multiple deadlines effectively, a strong attention to detail, and the capacity to work independently. This role is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of medical education programs.

Responsibilities

• Collaborate closely with the Pediatric Education Program Manager, Fellowship Directors, Residency Director, Vice Chair of Education, departmental faculty and staff, as well as other stakeholders, to ensure compliance with ACGME and UVA Graduate Medical Education requirements.
• Manage virtual meeting platforms such as Zoom and Teams. This includes setting up meetings, configuring breakout rooms, facilitating sessions, and providing troubleshooting support for attendees as needed.
• Develop and facilitate orientations, workshops, and other medical education activities for both graduate and undergraduate programs. Responsibilities include scheduling event spaces, organizing materials, setting up virtual meetings, and assisting during the events.
• Assist program directors with pre-screening, interviewing, ranking, and selecting program participants. Serve as a mentor to participants, tracking and communicating their progress.
• Address and resolve participant-related issues, including those related to academics, policies and procedures, degree completion, stipends, and housing.
• Prepare and distribute instructional materials and course-related information.
• Ensure program operations comply with the standards set by the Accreditation Council for Continuing Medical Education (ACCME), Accreditation Council for Graduate Medical Education (ACGME), Liaison Committee on Medical Education (LCME), and the Continuing Medical Education (CME) program.
• Submit updates to professional organization databases as required.
• Under the guidance of the Program Director, reconcile program expenditures and ensure proper financial oversight.

Minimum Qualifications

Administrative Generalist

Education: Bachelor's degree

Experience: At least four years of relevant experience or Master's degree with at least one year of relevant experience. Relevant experience may be considered in lieu of a degree

Medical Education Administrator
Education: High school diploma/GED

Experience: Relevant experience in the field being taught

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Position Type & Work Location

• The Administrative Generalist is an exempt-level, benefited position. The Medical Education Administrator is a non-exempt level, benefitted position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after September 26, 2025. Preference will be given to applications received by this date.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0076271. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching “Find Jobs.”

Reference Check Process

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

For questions about the position, please contact Penny Guy, prw3p@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.