The School of Data Science at the University of Virginia invites applications for a Research Administrative Coordinator to provide essential administrative operational support to ensure the smooth functioning of research activities, communication, and special projects. This position will work closely with faculty, staff, and external partners under the direction of the SDS Office of Research leadership and in coordination with the administrative team across the organization. This is a non-exempt position.

Responsibilities:

• Support calendaring and general administrative support of the SDS Research leadership.

• Serve as a part of the general administrative core team to provide general administrative coordination to support operations, focusing on support of the Office of Research.

• Arrange grant-related business travel, schedule meetings, and support agenda management and expense tracking for investigators as appropriate.

• Manage purchasing for grant-related expenses.

• Support research administration in scheduling meetings and gathering materials for grant proposal teams.

• Assist in planning and logistics for research-related events, workshops, and seminars.

• Facilitate communication of research opportunities and news.

• Work with post-award to maintain calendars of reporting and closeout reminders for sponsored programs; reminds principal investigators and project directors of reporting deadlines.

• Support grants managers with administrative tasks related to compliance, generating grant documents, and payments.

• Contribute to special projects as needed.

Required Qualifications:

• High school diploma and at least 3 years of relevant experience.

• Ability to adapt and adjust to changes in work processes and environment.

• Receptive to new ideas and accepts other perspectives.

• Ability to handle confidential information with discretion.

• Able to use cloud-based document management (Microsoft Office OneDrive, Box, Microsoft Teams) to share and collaborate with others.

• Confidence in learning and exploring new technology tools and resources.

Preferred Qualifications:

• Experience supporting research administration and/or grant management.

• Bachelor’s degree preferred.

• Familiarity with federal and foundation funding agencies (e.g. NSF, NIH).

This position will remain open until filled. This is a non-exempt level, benefited position. The University will perform background checks on all hires (if required) prior to employment. Applicants must be currently authorized to work in the United States. For this role, the University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future. For questions about the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu.

Anticipated hiring range: $21.63-$26.44/hour equivalent to $45,000-$55,000 annually.

Please apply through the University job board, Careers at UVA, and search for R0078027.

Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their ‘Jobs Hub’. Applicants must complete an application online with the following documents: a resume and cover letter.