The Beirne B. Carter Center for Immunology Research (CIC) is leading the way in precision immunomedicine—using the power of the immune system to transform the treatment of infections, cancer, and chronic diseases. Under the leadership of Dr. Coleen McNamara, CIC is launching the Human Immune Phenotyping Initiative (HIPI) to accelerate human-based, translational studies that bring immune discoveries to the clinic. This will be an exciting environment with the opportunity to advance basic, translational and precision medicine research through fostering a vibrant multi-disciplinary ecosystem. We will link immunologists with clinicians and support their clinical translational research efforts to study the immune systems involvement in disease.

Position Summary

The Program Administrator or Manager will serve as a key liaison between clinicians and research scientists, supporting the design, development, and execution of translational immune phenotyping studies across UVA. This role provides concierge-style guidance to investigators seeking to apply immunologic insights to human disease, ensuring scientific rigor, regulatory compliance, and efficient progress toward clinical translation. This position will launch and support key seed funding initiatives to catalyze collaborations.

Responsibilities

• Foster immunologist-clinician team development to address important questions about immune system involvement in human disease.

• Support investigators in developing research proposals, seed funding applications, and clinical study protocols.

• Administer a robust internal seed grant initiative to catalyze translational immunology research.

• Monitor expenses, budgets, and finances of the program. Make recommendations on funding based on program spending.

• Coordinate regulatory submissions and assist with IRB, biosafety, and compliance approvals.

• Draft, review, and maintain research documents (protocols, consents, study reports, amendments).

• Advise teams on protocol development, project milestones, and translational pathways.

• Track and report project outcomes, including publications, grant submissions, and clinical impact.

• Write and edit content for proposals, peer-reviewed publications, websites, and social media, donor stewardship, and other program activities under the direction of the PI.

• Serve as a resource for HIPI’s interdisciplinary collaborators, including the School of Data Science, the Manning Institute of Biotechnology, and UVA Health.

• Organize and/or participate in outreach activities such as events, partnerships, fundraising, training, and conferences.

• In addition to the above job responsibilities, other duties may be assigned.
  

Minimum Qualifications

Program Administrator 2

• Education: Master's degree required; Bachelor's degree with 2+ years’ relevant experience may be considered in lieu of Master's degree

• Experience: Combination of education, certification and/or relevant experience

Program Administrator 3

• Education: Master's degree required

• Experience: 4+ years of relevant experience required

Program Manager

• Education: Master's degree required.

• Experience: 5+ years of relevant professional experience, to include 2+ years of formal management experience required.

Preferred Qualifications

• Master’s or Terminal degree in biomedical sciences or related field.

• Experience with NIH-funded studies, immune profiling, or precision medicine.

• Certification in clinical research (e.g., IRB, ACRP, SOCRA).

• Proficiency with electronic research systems (EPIC, REDCap, IRB portals).

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range

• Salary will be commensurate with education and experience.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.

• This is a restricted position, which is dependent on funding and is contingent upon funding availability.

• This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after December 19, 2025.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0078143. Complete an application with the following documents:

• Resume

• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference Check Process

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For questions about the application process, please contact Jon Freeman, jf2sw@virginia.edu.