Executive Assistant, Student Health and Wellness Center
University of Virginia
- Anticipate the needs of senior leadership as listed above.
- Review correspondence and draft responses as appropriate, or forward to the appropriate person for response .
- Serve as contact person, screen and prioritize phone calls. Serve as liaison for UVA officials, community members, and parents.
- Schedule and coordinate appointments with persons inside and outside of department. Maintain calendars, book meeting rooms, arrange for food and other items as needed. Maintain administrative suite copy/mail room and flex workstations.
- Understand and comply with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
- Track administrative policies and procedures and update on the SHW intranet, ensuring review and approval by leadership committee occurs annually. Assists with accreditation site visits as directed.
- Track, monitor and follow the progress of projects, action items, and strategies that emanate from the leadership committee and other senior management meetings as assigned. Ensure that appropriate follow-up actions are taken. Initiate subsequent follow-up meetings and communication for key stakeholders as directed.
- Develop memos communiques, and correspondence including copy and fax projects, as requested. Prepare agendas and identify meeting participants. Collect, prepare, and distribute appropriate briefing materials. Ensure information flow to and from the executive’s office, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.) .
- Type and edit documents in preferred format consistent with departmental and university branding.
- Assist in searches led by senior leadership by organizing search and applicant materials, scheduling interviews, collecting interview feedback, and preparing search summaries.
- Serve as Workday delegate for senior leadership.
- Greet and receive visitors to the administrative suite and to the senior management team. Arrange for parking and other travel needs for visitors.
- Arrange for travel and financial reimbursements for senior leadership.
- Purchase products and food as requested for certain sections in SHW.
- Assist the Assistant Director of Administrative Operations with onboarding and offboarding SHW employees.
- In addition to the above job responsibilities, other duties and projects may be assigned by senior leadership or the Assistant Director of Administrative Operations.
Minimum Requirements
Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
Experience: 3+ years of relevant experience required.
About the Position
The anticipated hiring range for this position is $30-$35/hour commensurate with qualifications and experience. This is primarily a sedentary job involving extensive use of desktop computers. The job will occasionally require traveling some distance to attend meetings and programs.
This position is located on the UVA Grounds in Charlottesville, VA. This is a nonexempt-level, benefited position; learn more about UVA Benefits. This is an in-office position. This position will not be able to sponsor applications for immigration now or in the future.
The selected applicant will pass a criminal background check and drug screen.
Application Timeline
This position will remain open until filled. Review of applications will begin after March 10, 2026.
How to Apply
Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the UVA Internal Careers website and complete an application. Complete an application with the following documents:
Resume
Cover Letter
Applications without all required documents will not receive full consideration.
Reference Check Process
References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three is required.
About UVA and the Community
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Contact
For questions about the application process, please contact Michele Jarman, Academic Recruiter.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.