The McIntire School of Commerce at the University of Virginia seeks a Graduate Admissions & Recruiting Coordinator to support the recruitment and admissions efforts for its portfolio of graduate business programs. Reporting to the Executive Director of Graduate Marketing & Admissions, this role plays an important part in helping prospective students discover, engage with, and ultimately enroll in McIntire’s graduate programs.

About the School: The University of Virginia is one of the highest-ranked public universities in the United States, and the McIntire School of Commerce (www.commerce.virginia.edu) awards a Bachelor of Science in Commerce, and Master of Science degrees in the Management of Information Technology, Business Analytics, Commerce, Accounting, and Global Commerce. McIntire is recognized for excellence and innovation in undergraduate and graduate business education and scholarship. The McIntire School is dedicated to educating and inspiring students to become visionary leaders who shape global business with integrity, purpose, intercultural fluency, and a fundamental understanding of how commerce can contribute to the common good for all. We are committed to a policy of equal opportunity for all persons and welcome diversity in all forms.

This position provides an excellent opportunity for an early-career professional interested in higher education, admissions, or program operations to gain hands-on experience supporting recruitment strategy, admissions processes, and event management within a top-ranked business school. The coordinator works closely with colleagues across the Graduate Marketing & Admissions team to support applicant engagement, coordinate recruitment events, and ensure the smooth execution of day-to-day operations.

Responsibilities

Executive & Office Operations Support

• Manage the Executive Director’s calendar, scheduling meetings and coordinating logistics with internal and external stakeholders.
• Serve as a welcoming point of contact for visitors, prospective students, and campus partners.
• Maintain organized office operations including inventory tracking for recruitment materials and event supplies.
• Support coordination of internal meetings and team communications.
• Provide general administrative and project support for the Graduate Marketing & Admissions team.

Process Coordination & Team Support

• Assist in tracking projects, deadlines, and operational workflows for the team.
• Support efforts to improve organization and efficiency across team operations.
• Build collaborative relationships with colleagues across McIntire and the broader university community.

Budget & Procurement Support

• Assist with procurement processes including vendor setup, contract coordination, and purchase requests.
• Support travel arrangements and expense reconciliation for the Executive Director.
• Maintain awareness of university financial policies and procedures.
• Assist with tracking expenses and preparing summary reports for team activities and events.

Event Coordination & Recruitment Support

• Support the planning and execution of recruitment and admissions events across McIntire’s graduate programs, including hosting events, information sessions, and candidate engagement initiatives.
• Coordinate event logistics such as space reservations, catering, materials preparation, registration tracking, and on-site event support.
• Assist with vendor coordination and event-related procurement processes.
• Support post-event follow-up efforts including attendee communications and CRM updates.

Admissions Operations Support

• Assist with monitoring applicant progression within the admissions CRM system (Slate) and support outreach efforts to prospective students and applicants.
• Help maintain accurate applicant records and support admissions workflows and communications.
• Assist in tracking prospective student engagement and admissions-related activity.
• Provide general support to the admissions team throughout the application and enrollment cycle.
• Other duties as assigned.

Minimum Qualifications

• Education: High School Graduate or equivalent required.
• Experience: 3+ years relevant experience required.

Preferred Qualifications

• Excellent office management skills with the initiative and flexibility to take on new projects and learn new technologies and/or systems as required.
• Experience supporting events, admissions, recruitment, or customer-facing programs.
• Familiarity with CRM systems (Slate or comparable platforms)
• Experience with budget tracking, procurement, or financial coordination.
• Ability to work under tight deadlines and manage multiple priorities.
• Strong technical skills including Outlook, Word, Excel, Teams and PowerPoint.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. They will bring strong communication skills, sound professional judgment, and a proactive approach to supporting both team operations and prospective student engagement.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Anticipated Hiring Range: $20.00 - $25.00 per hour, commensurate with experience.

Anticipated Start Date: Summer 2026

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and must be performed fully on-site.
• Due to the nature of the role and its responsibilities supporting events, candidate engagement, and team operations, this position is based fully on-site and is not eligible for remote or hybrid work arrangements.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

The position will remain open until filled.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0082073. Complete an application with the following documents:

• Resume
• Cover Letter – must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

Job Profile

J1028 - Administrative Operations, O3

Career Stream and Level

Operations and Service-O3

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.