The University of Virginia Office of Sponsored Programs (OSP) seeks a Lead Award Setup Administrator or an Award Setup Grant Administrator, reporting to the Award Setup Manager, to perform sponsored award and compliance activities supporting our research mission. This position is eligible to be remote.

OSP's mission is to provide leadership in research administration, support the research endeavors of University faculty, ensure the responsible stewardship of research funding, and oversee the submission of proposals and the negotiation and acceptance of awards by the University according to State, University and sponsor regulations.

The preferred candidate will have strong listening and communication skills, be adept at learning new systems, and will grasp new concepts and processes easily and efficiently. The ability to work self-sufficiently on assigned tasks while still being an active and integral part of the Pre-Award team is a key component of the Lead Award Setup and Award Setup Grant Administrator roles. OSP is a fast-paced, deadline driven environment with high volume, requiring excellent time management and organizational skills.

Lead Award Setup Administrator Responsibilities:

• Mentors and provides guidance to award setup administrators.
• Works self-sufficiently and applies sound judgment to solve problems with minimal supervision.
• The Lead Award Setup Administrator will also perform the responsibilities defined for the Award Setup Grants Administrator Responsibilities.
• In addition to the above job responsibilities, other duties may be assigned.

Award Setup Grants Administrator Responsibilities:

• Efficiently manages setup of sponsored awards in both the research administration system (ResearchUVA Powered by Huron) and the financial system (Workday Financials).
• Reviews awards for conformity with University, federal, state, and Sponsor policies; identifies, articulates and resolves relevant issues in award/agreement review on a timely basis through contact and follow-up with University administrators, faculty, sponsors or third parties as appropriate.
• Accurately identifies important award management terms and conditions in the award documents, including allowable costs, reporting requirements and billing terms.
• Serves as a resource for the University faculty and staff on research administration, ensuring compliance with state, Federal and University rules, regulations, policies and practices (such as FAR, Uniform Guidance, sponsor guidelines, etc.)
• Manages a complex portfolio while providing quality service and adhering to Sponsor deadlines.
• Participates in the development and maintenance of standard operating procedures governing award setup and non-financial post award research administration at UVA.
• In addition to the above job responsibilities, other duties may be assigned.

Minimum Qualifications:

Education: Bachelor's degree.

Experience: At least three years of relevant experience is required, grants and contracts experience is preferred. A combination of education and relevant experience may be considered in lieu of a degree.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Preferred Qualifications:

Experience: At least 3 years relevant experience with grants and contracts in research administration, along with at least 1 year of experience in an award setup role at an institution of higher education.

Licensure: Certified Research Administrator (CRA) certification or similar.

This is an exempt-level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This position is located in Charlottesville, VA, and provides an option to work on-site, hybrid or fully remote, following the University's remote work guidelines.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

Anticipated salary will be commensurate with qualifications and experience. Application review will begin after May 12.

This position will not be able to provide consideration for candidates who require sponsorship at this time. The University will perform background checks on all new hires prior to employment.

How to Apply

Please apply online, and search for R0082761 Complete an application online with the following documents:

• Resume

• Cover letter

Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website.

References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three is required.

For information regarding the position or the application process, please contact Lyndsay Thaxton at enn9zv@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.