Senior Inventory Management Specialist

The University of Virginia's number one ranked Department of Student Health and Wellness(SHW) provides a comprehensive range of medical, mental health, well-being, and disability support services to all enrolled undergraduate and graduate students. The University of Virginia’s Medical Services, a unit within the Department of Student Health and Wellness, is seeking a Senior Inventory Management Specialist.

The Senior Inventory Management Specialist oversees the operational management, compliance, and strategic coordination of medical supplies, medications, and related inventory functions across Student Health &Wellness (SHW). This position ensures accurate, efficient, and compliant inventory systems that support uninterrupted clinical operations. The Senior Inventory Management Specialist supervises the Inventory Senior Assistant and serves as the primary operational lead for inventory workflows, supply chain coordination, and data-driven forecasting. This role collaborates closely with the Assistant Director of Medical Operations on budgeting, financial stewardship, and policy implementation

Responsibilities:

Operational Management

• Oversee ordering, receiving, reconciliation, and vendor coordination.
• Maintain accurate records using Excel, Medicat, Smartsheet, and inventory systems.
• Ensure proper storage, labeling, organization, and security of inventory.
• Monitor expiration dates, stock rotation, and discrepancies.

Supply Chain Coordination & Vendor Management

• Serve as the operational point of contact for vendors.
• Track backorders and supply chain disruptions.
• Provide data and recommendations for procurement decisions.

Compliance & Accreditation

• Ensure compliance with AAAHC standards for medication management.
• Maintain regulatory documentation and perform audits.
• Participate in inspections and accreditation activities.

Forecasting, Data Analysis & Financial Support

• Analyze usage trends and forecast inventory needs.
• Prepare data and cost analyses to support financial planning.
• Systems, Documentation & Process Improvement
• Implement and refine inventory tracking systems.
• Develop and update procedures and training materials.
• Ensure accurate documentation for audits and internal controls.

​Cross-Functional Collaboration

• Collaborate with clinical teams and leadership to align inventory operations.
• Support billable inventory processes under direction of the Assistant Director.

Leadership & Supervision

• Provide day-to-day supervision, guidance, and task delegation for the Inventory Specialist.
• Support performance input for annual evaluations.
• Ensure staff compliance with established procedures and safety practices.

Other Duties

• Support accreditation initiatives and operations as assigned,

Minimum Requirements

Education: Bachelor’s degree required.

Experience: Five years’ relevant experience or equivalent combination of education, certification or experience required.

Licensure: None

Preferred Qualifications

• Supervisory or team lead experience.
• Experience supporting inventory operations in a healthcare, clinical, higher education, or other regulated environments.
• Experience with operational forecasting, inventory analytics, or budget support.
• Experience developing workflows, standard operating procedures, or process improvement initiatives.
• Demonstrated ability to analyze operational data and make recommendations to improve efficiency, compliance, and resource stewardship.
• Experience collaborating across departments to support operational initiatives.
• Experience supporting accreditation, audit readiness, or compliance activities.
  
  Physical Demands

The role requires sitting for prolonged periods, frequently traveling; repetitive motion (computer tasks); proficient communication, auditory and visual skills; attention to detail and ability to write legibly; ability to lift/push/pull less than 20lbs. May be exposed to outdoor climate. This role includes both administrative work and physical activity including lifting and movement of medical supplies.

Knowledge, Skills & Abilities

• Understanding of inventory management and supply chain operations.
• Proficiency with Excel, Smartsheet, and electronic systems.
• Ability to interpret data and support budget-related planning.
• Strong organizational, communication, and problem-solving skills.
• Ability to lift and move supplies.

About the Position

• This position is based in Charlottesville, VA and must be performed fully on-site
• The anticipated hiring range for this position is $66,500-$88,000, commensurate with qualifications and experience.
• This is a full-time, 40 hours/week, exempt-level, benefited position with UVA benefits.
• The selected candidate will pass a background check and drug screen.
• This position will not sponsor applicants for work visas now or in the future.

Application Process

Please apply online, by searching for requisition number R0083336. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

The position is open until filled and review will begin May 18, 2026.

References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process, a total of three is required.

For questions about the position, please contact Kimberely Gardner, at brp3ux@virginia.edu .

For questions about the application process, please contact Rich Haverstrom, Academic Recruiter, at rkh6j@virginia.edu .

For more information about UVA and the Charlottesville community please see www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.