The University of Virginia School of Medicine (UVA) seeks an experienced, strategic Program Administrator to serve as the operational leader for its NIH-funded Medical Scientist Training Program (MSTP). Working with MSTP faculty leadership—including two Co-Directors and three Associate Directors— and reporting to the Senior Associate Dean for Research, the Program Administrator helps execute program strategy, ensure compliance, and support trainee success. The UVA MSTP combines two full degree programs into a single, longitudinal training pathway spanning 7 to 9 years, integrating medical education with advanced biomedical research. This role provides the senior-level administrative leadership needed to manage a complex, multi-phase training program across multiple schools and departments. In addition to overseeing day-to-day operations, the Program Administrator manages trainee tracking, reporting, and financial coordination for the NIH T32-funded training program. This position will also manage the financial and operational functions of the MSTP unit within the School of Medicine, including the submission of an annual budget, management of monthly financials, and navigation of any HR and finance related items.

Program Scope

The UVA MSTP operates at the intersection of the MD curriculum and ten PhD programs. These PhD programs are housed within the Biomedical Sciences (BIMS) and Biomedical Engineering (BME) graduate programs and span multiple departments and disciplines across the School of Medicine, School of Engineering, and College of Arts and Sciences. Trainees transition between pre-clinical medical coursework, PhD didactics and qualifying exams, full-time dissertation research, and clinical clerkships and advanced electives. Each phase has distinct academic policies, calendars, evaluation systems and compliance requirements. The Program Administrator is responsible for coordinating these transitions with proactive oversight to prevent administrative delays, funding interruptions, or risks in academic standing. The role serves as a key liaison across the School of Medicine, Graduate Programs Office, multiple PhD programs, and other institutional partners to support continuity across all phases of training.

Key Responsibilities

• Provide comprehensive operational oversight for the MSTP dual-degree program
• Manage recruitment, admissions coordination, onboarding, and matriculation processes
• Track trainee progress, milestones, appointment status, and funding across all program phases
• Oversee the Individual Development Plan (IDP) process and support trainee development
• Manage all MSTP programmatic events and activities
• Maintain data tracking systems to monitor program metrics and performance indicators
• Coordinate curriculum integration and transitions between MD and PhD training environments
• Lead data collection, reporting, and documentation processes to support NIH T32 progress reports, renewals, and institutional reviews; ensure compliance with NIH T32 requirements, accreditation standards, and institutional policies throughout.
• Coordinate multi-source trainee funding, including stipends, tuition, benefits, and other program support, to ensure continuity across training phases
• Identify and mitigate administrative, compliance, or progression risks while advocating for trainees

This role will partner with the faculty leaders, to lead the academic vision, mentorship, recruitment, and external representation for the MSTP. The Program Administrator will safeguard UVA’s investment in physician-scientist training, strengthen program efficiency, and support trainee success, reinforcing the program’s competitiveness and positioning it for continued NIH funding.

Minimum Qualifications

• Education: Bachelor's degree required, master’s degree preferred.
• Experience: 7+ years of relevant professional experience required.
• An ideal candidate would have training and/or experience with program evaluation and training outcomes assessment.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The anticipated hiring range is $95,000–$130,000, commensurate with education and experience.

This is an exempt-level, benefited position. Learn more about UVA benefits.

This is a restricted position, which is dependent on funding and is contingent upon funding availability.

This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after June 29, 2026.

Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0084505. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Jessica Russo, Senior Recruiter, sxv9zv@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.