The University of Virginia is seeking an Assistant Administrator to support the School of Medicine’s Department of Physical Medicine and Rehabilitation.

This position provides day-to-day operational and strategic support to the Department Administrator and oversees key departmental functions including medical education/residency program, promotions and tenure, clinical privileging and credentialing, recruitment coordination, and faculty communications. The role also supports initiatives at the direction of the Department Administrator, including institutional reporting across all missions, financial analysis, and other activities supporting the department’s research, education, and clinical programs.

Key Responsibilities

Administrative Operations Support

• Lead cross-functional departmental initiatives involving clinical operations, faculty affairs, and administrative infrastructure to ensure alignment with institutional priorities and operational efficiency.
• Oversee faculty lifecycle processes including recruitment coordination, onboarding, credentialing, privileging, and promotion timelines to ensure compliance with institutional and regulatory standards.
• Serve as a liaison between the department and institutional stakeholders including Faculty Affairs, HR, Finance, Marketing, and clinical operations to coordinate initiatives and resolve complex administrative matters.
• Lead administrative and operational projects from planning through execution, ensuring timelines, deliverables, and stakeholder expectations are met.
• Identify opportunities for process improvement and implement solutions that strengthen efficiency, communication, and compliance across departmental operations.
• Prepare executive-level briefings, reports, and strategic summaries for departmental and institutional leadership.
• Ensure departmental compliance with institutional policies, accreditation standards, and regulatory requirements related to faculty affairs and operations.
• In addition to the above job responsibilities, other duties may be assigned.

Medical Education/Residency Coordinator

• Provide direction, leadership, and day-to-day management of educational and departmental activities in Physical Medicine and Rehabilitation Residency Training Program, ensuring that the training meets the requirements set by national certifying agencies while ensuring the maximum educational experience for the residents.
• Coordinate recruitment and credentialing of new residents annually as well as process graduates through the graduation/exit process.
• Prepare and coordinate ACGME’s Next Accreditation System (NAS)
• Coordinate departmental educational activities outside of residency training program.
• Coordinate multiple medical student elective rotations with the UVA School of Medicine.

Minimum Qualifications

Education: Bachelor's degree

Experience: Four years of increasingly responsible management and administrative responsibility is required. Two years of supervisory experience is required. Relevant exempt level experience may substitute for a degree.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Hiring Range: $80,000 – $85,000, commensurate with education and experience.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and is eligible for a hybrid schedule, with additional on-site presence as needed, after required in-person training and in accordance with UVA’s remote work guidelines.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after July 1, 2026. Preference will be given to applications received by this date. The position will remain open until filled.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0084633. Complete an application with the following documents:

• Resume
• Cover Letter - should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.