The University of Virginia Department of Medicine, Division of General, Geriatric, and Palliative Medicine, seeks an Administrative Generalist to support physician leaders, faculty, and programs within the Section of General Medicine.

The position provides advanced administrative and operational support in a complex academic healthcare environment. Primary responsibilities include faculty support, clinical and educational scheduling, recruitment and onboarding, meetings and events, travel and expense administration, and special projects.

Learn more about the Division of General, Geriatric, and Palliative Medicine at:

https://med.virginia.edu/general-medicine/

Responsibilities

• Manage complex calendars and coordinate meetings, events, agendas, materials, action items, and professional communications.
• Maintain faculty records and support annual reviews, appointment and promotion activities, recruitment, and onboarding.
• Coordinate assigned physician schedules in QGenda or another scheduling platform and communicate approved schedule changes.
• Support medical students, residents, and other learner rotations, including schedules, access, orientation, and evaluations.
• Coordinate travel and process reimbursements, purchasing requests, and invoices in accordance with university requirements.
• Support section projects, reports, events, committees, procedures, website content, and process-improvement activities.

Minimum Qualifications

Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.

Experience: 3+ years of relevant experience required.

Preferred Qualifications

• Experience in academic medicine, healthcare, higher education, or another complex organization, particularly supporting physicians, faculty, or senior professionals.
• Experience with clinical scheduling, medical education, recruitment, onboarding, faculty affairs, project coordination, HIPAA, or systems such as QGenda, Workday, Oracle, Epic, Oasis, New Innovations, Interfolio, Qualtrics, or SharePoint.
• Proficiency with Microsoft 365 and demonstrated ability to manage competing priorities, communicate effectively, exercise sound judgment, and handle confidential information.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Hiring Range: $62,500 - $68,500 commensurate with education and experience.

Anticipated Start Date is September 2026.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and primarily performed on-site. It is eligible for a limited hybrid schedule based on operational needs and in accordance with UVA’s remote work guidelines.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after August 1, 2026. Preference will be given to applications received by this date. The position will remain open until filled.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0085350. Complete an application with the following documents:

• Resume
• Cover Letter - should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

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Contact

For questions about the position, please contact Cynthia Peery at CAP9X@uvahealth.org.

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

Job Profile

J2023 - Administrative Operations Professional 1 (NE)

Career Stream and Level

Professional-P1

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.