The Fried Center for the Advancement of Potential (FCAP) at the University of Virginia’s Student Health and Wellness Center is seeking a qualified Clinical Administrative Assistant to support daily operations within a clinical training environment. The Fried Center provides functional fitness training services to UVA students and the greater UVA community.

This position is a hybrid role, ranging from 0-15 hours per week.

The Clinical Administrative Assistant will work under the supervision of licensed Physical Therapists and in collaboration with FCAP Interns.

Key Responsibilities:

Administrative Support

• Manage front desk operations, providing necessary client forms/paperwork and welcoming clients into the clinic.

• Coordinate client referrals

• FCAP Intern staff scheduling

• Schedule client appointments, ensure consistent follow-ups

• Manage cancellations and reschedule appointments as needed

• Coordinate workflow to minimize unproductive clinical time and maintain smooth operations.

• Inventory and supply management

• Assist with marketing and client outreach throughout the university setting

Data Collection and Tracking

• Document client referrals, procedures
• Document the details of client interaction during initial evaluations or consultations.
• Maintain up to date, organized medical records, charting client visits and identifying when progress notes are necessary.
• Identify and track pertinent objective data and outcomes overtime

Clinical Support

• Collaborate with other staff to improve clinical decision-making utilizing evidence-based guidelines as it relates to closed chain and functional exercise.

Required Qualifications:

• Experience: Familiarity with relevant software systems used within the program. No prior experience required.
• Licensure: None required
• Education: High school graduate or equivalent required
• Professional Expectations:
  • Demonstrate responsibility, dependability, and maturity
  • Ability to maintain confidentiality at all times
• Health Requirements:
  • Completion of a pre-work health screening
  • Compliance with immunization requirements for working in a healthcare setting

Preferred Qualifications:

• Strong organizational skills and attention to detail
• Ability to commit to the position for one year or longer
• Prior shadowing or volunteer experience in a healthcare setting

Physical Demands:

• This is primarily a sedentary role involving extensive use of desktop computers.

Physical Location of Assignment

Department of Student Health and Wellness, 3rd Floor Fried Center

550 Brandon Avenue

Charlottesville, VA 22903

Compensation

$20-28/hour, commensurate with knowledge, skills, and experience.

To apply, please submit an application online at https://jobs.virginia.edu and attach a current resume. Search on requisition number: R0084595

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Deadline to apply is August 8, 2026 at 11:59pm EDT.

Questions related to the application process may be directed to Keila Strick at kks6mz@virginia.edu.

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029

The University will perform background checks on all new hires prior to employment.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.